Information And Data Manager

This position is part of the Information Management Section within the Information Services Department. The Information Management Section manages the Gallery’s information management, data and records services, mail services and emerging information management requirements to meet our strategic and business needs. 

The position reports to the Chief Information Officer (CIO) and is responsible for ensuring the day-to-day operations of the Information and mail section operate efficiently, are well organised and supports the CIO in delivering high quality outcomes and modern services for the National Gallery.

The National Gallery has commenced a transformation agenda in how it manages its Information and Data. The Gallery’s Information Management Strategy and implementation roadmap are being reviewed to support our cornerstone reform project introducing a new integrated information system which manages records in place (MS Teams and Content Manager). 

The project involves a large change management program, systems configuration, and review of procedures and instructional material. The occupant of this role will need to draw on the extensive skills, experience in information management to manage this body of work and ensure successful adoption by all Gallery staff.

In accordance with the Executive Level 1 work level standards, you will:

1. Provide high level leadership and manage the Gallery's Information Strategy, Information and Technology Governance Advisory Group, Information policy and supporting procedures, including setting annual priorities and updating the Gallery's Information Strategy Roadmap, driving change and improving the Gallery's "Digital Check-up" survey results
2. Actively contribute to the Gallery’s strategic direction and development of information management services supporting it’s core business, including identification of areas for process improvement and automation
3. Lead and implement a new information system to enable electronic documents and records including managing the transition for all Gallery staff from physical to digital records in line with the National Archives of Australia policy
4. Manage Information and Data security, controls and appropriate access for staff of document and records and ensure effective risk management plans and policies for information systems are in place, monitored and updated regularly
5. Manage the mail function including screening, collection, self-service support and couriers
6. Manage the budget of the information management section
7. Provide high level advice to a range of internal and external stakeholders
8. Manage vendors and service contracts for information management and mail functions completed by third parties

To be eligible for this role you must:

• hold an Australian Citizenship, 
• satisfy a police check, 
• hold a Baseline security clearance with the ability to obtain Negative Vetting 1
• complete a pre-employment medical (where requested by the Gallery)

To apply for this role please forward your CV, statement and personal particulars form to ***********@nga.gov.au

You should provide a tailored CV (maximum of three pages) along with a statement of no more than two pages that outlines your skills, capabilities and experience, against the ‘Our ideal candidate’ information above. 

In your statement response you should keep in mind the capabilities and behaviours required to be successful for this role, as identified in the ‘Who are we looking for?’ section.  Try not to duplicate information that can be found in your CV but do highlight any specific examples or achievements that demonstrate your ability to perform the role.

As part of your application process, we ask that you also complete the personal particulars form

An order of merit may be established from this selection process and may be used to fill future identical vacancies over the next 12 months. Selection may be based on application and referee reports only. If you do not wish to be added to an order of merit, please notify us in your application

WORKING AT THE GALLERY

When you work at the National Gallery you will be exposed to some of the world’s leading Australian and international art and artists. We are located in the National triangle on the waterfront and your lunchtimes can be spent in our beautiful sculpture garden or around Lake Burley Griffin. 

We support flexible working practices, including working from home, and you will have access to low-cost, onsite car parking. 

The National Gallery is committed to the health, safety and wellbeing of our people and we expect our people to share this commitment and work safely at all times. 

We value the contribution that a diverse workforce brings and encourage people from a diverse background to apply. This might include identifying as First Nations peoples, people with a disability, culturally and linguistically diverse people and LGBTQIA+ people.
 

The National Gallery is one of Australia’s leading visual arts institutions. The National Gallery is based in Canberra and is a vital part of the Australian cultural landscape. Our Purpose is to collect, preserve, promote and share the national collection of art. The Vision of the National Gallery is to be the international reference point for art in Australia, inspiring all people to explore, experience and learn. Our Values include Boldness, Integrity, Respect, and Excellence.