Address
Form of work Melbourne
Investment Banking
Contract or Temporary
Our client is a leading Investment Bank seeking a Team Assistant to join their Corporate Advisory division.
As a Team Assistant you will be responsible for providing extensive administrative support to approx 20 Analyst level bankers.
This role works within a team of assistants supporting various bankers in the Melbourne and Sydney offices. The Team Assistant will be provided with full training and ongoing support from their Team Supervisor during the engagement. However, there is an expectation that they will learn quickly and become self-sufficient. This is a demanding role which requires extensive support from a highly competent, proactive, motivated and organised individual.
The duties of the role include:
Processing expense reports for bankers (using Concur) within strict deadlines
Coordinating and scheduling of meetings and conference calls across multiple time zones
Answering phone calls and emails, relaying information in a timely and accurate manner
Coordinating room bookings for internal/external meetings and VCs across multiple locations
Coordinating travel arrangements for the team, including:
Domestic and International flight and accommodation bookings
Taking on ad hoc tasks while maintaining workflow
Supporting teams in day to day issues, needs and queries
Providing coverage for EA colleagues during breaks and holidays
Hours of Work
Monday to Friday 9:00am to 5:30pm (1 hour lunch break). Flexibility outside these hours is essential.
Skills Required:
1-3 years’ Admin, Office Support, Team Assistant or PA experience
Excellent Microsoft Outlook, Word, Excel skills, including fast and accurate keyboard skills
Enjoy working with various technology systems (eg expenses, travel, in-house systems – training provided).
Able to manage competing time-sensitive priorities and tasks
Demonstrates dependability and high attention to detail along with the ability to multi-task
Displays a consistent, professional degree of communication skills in person, on phone, via Zoom and by email at various levels
Comfortable working with people at all organizational levels, internally and externally
Must be a team player that works well under pressure within a changing environment
Flexible and adaptable to work and support across multiple teams
Be resourceful and able to use own initiative in solving issues
The ability to maintain confidentiality, discretion, and professionalism at all times.
Friendly, polite and approachable with a can-do attitude with a willingness to help other members of the EA team.
