Legal Administrative Assistant For A Law Firm In Australia (Home Based Part Time)

Job Description:

The purpose of this role is to assist the Directors of the Company by performing administrative duties. This will involve drafting legal documents, managing schedules (diary/calendar), and running general administrative tasks for the office, including accounts. Typical tasks will involve;

• Email management; including responding to emails from the Court- providing appearance details to the Court for hearings

• Sending automated texts and emails to clients

• Downloading court orders from the court portal and saving them into the client file, then diarizing key court dates and filing document dates

• Filing court documents on the online courts portal and then serving them by email

• Completing basic admin court forms, filing them on the court portal, and then serving them by email

• Drafting basic correspondence

• Record keeping - Developing excellent data management and record-keeping systems for the administration function in the business.

• Briefing counsel and preparing E-briefs (online system for court documents for each court matter)

• Opening files and file management

• Processes and Procedures

- Systemise all aspects of the administration role and document systems

- Identify opportunities for process and system improvement and implement those improvements

- Record all processes in the document management system in written format and using other productivity apps and programs, eg: Loom

• Accounts

- Receipting Trust Funds

- Trust to Office transfers

- Creating and issuing invoices, receipts, and Trust Receipts

- Monitoring general expenses

- Paying disbursements, office invoices, and bills and keeping records of them

- Requesting further trust funds

- Reconciling Xero and communicating with the bookkeeper

- Trust End of Month

- Processing pays

- Advising the bookkeeper in relation to casual time sheets

- Paying Super, IAS, and BAS

- Reporting to management

- Generating end-of-month reports from Xero and Smokeball and providing them to management for review

- Recording business operational data and collating it for management to review

- Preparing staff meeting agendas and minutes

- Assisting with basic social media posting

- Client onboarding

- Assisting with managing the client booking system and booking appointments for clients

- Prepare templates and precedents