Legal Assistant, Real Estate & Projects

Legal Assistant, Real Estate & Projects

• Award winning Australian private practice
• Flexibility to balance working from home and the office

About the Company

Lander & Rogers is a leading independent law firm, with offices in Melbourne, Sydney and Brisbane and global reach.

Our focus is on innovating the client experience and leading change in legal service delivery. We are also committed to supporting our communities through our pro bono work.

About the Role

A fantastic opportunity to join our Real Estate & Projects group who advise on the Real Estate legal requirements for Australia's and Asia-Pacific's largest property portfolios and infrastructure projects.

As Legal Assistant you will provide legal administrative services and support to the group, ensuring processes and systems are being followed.

This is a fantastic opportunity to leverage your current Legal Assistant experience within a Real Estate and projects (or similar) group and get exposure to more niche areas such as front and back end construction and infrastructure projects.

Responsibilities 

• Coordination of tender responses and other client proposals
• Managing client and matter data within the practice management system and ensuring that client requirements are met
• Perform administrative services including drafting, typing, editing and proof-reading letters, agreements and other documents
• Performing property and other searches (InfoTrack, GlobalX)
• Formatting documents in line with the firm style guide including cross referencing and converting from other styles and PDF
• Compiling large transactional documents into pdf with multiple annexures
• Opening and closing files in the practice management system and conducting conflict searches and checks
• Monthly client billing and ad hoc client reporting
• Ad hoc diary management
• Liaising with clients by phone and email for all administrative related queries
• Liaising with the finance team to manage incoming and outgoing payments in relation to matters, including investment of client funds and Trust
• Maintaining complete electronic files in document management system (iManage), including document version control
• Managing all incoming and outgoing electronic and physical mail, including printing and preparing transactional documents for execution and registration

About You 

• Successful applicants will bring administrative support experience gained in a law firm. Real estate or construction exposure is highly desired but not essential
• A Certificate in Legal Studies is desired but not essential
• A working knowledge of MS Office Suite is essential and an exposure to practice and document management systems is desired but not essential
• Excellent verbal and written communication skills, spelling and grammar
• Proven decision making and problem-solving ability
• Demonstrated time management and organisational skills
• An ability to influence and manage conflict with a diplomatic and consultative approach
• Demonstrate the ability to build strong working relationships
• Strong team collaboration skills with an ability to lead by example
• A passion for providing a high level of customer service
• Strong attention to detail
• The ability to maintain confidentiality and use discretion
• A desire to learn and develop new skills
• A flexible, friendly and approachable manner

Culture

People choose Landers for our down-to-earth, collaborative and supportive culture. We invest in our people and empower them to bring their best selves to work, both personally and professionally. We promote a diverse and inclusive environment with a strong focus on wellbeing, leadership and development.

Benefits

Lander & Rogers offers a range of benefits to encourage professional development and ongoing learning, connection with colleagues, staying healthy and community involvement.

We value our people and understand the importance of maintaining a healthy, balanced and fulfilled lifestyle, some of our benefits include: 

• Hybrid work: work flexibly between home and the office with the freedom to choose the location that is best for you, your clients, and your team
• Additional leave: take a moment to stop, reflect and reenergise each year with up to five weeks of paid annual leave plus an annual wellness day
• Home office allowance: deck out your home office with a $250 annual office allowance
• Tech discounts: access corporate discounts on DELL computer products to have the latest personal gadgets at your disposal

How to apply

Click APPLY and visit www.landers.com.au for more information.

Lander & Rogers is an equal opportunity employer that embraces diversity and inclusion.

We conduct background checks including criminal record checks on all successful candidates as a condition of employment.