AddressDo you have a passion for helping people plan and secure their future? Are you a highly organized, detail-oriented and compassionate person who can handle sensitive matters with care and professionalism? If so, you might be the perfect fit for our team.
We are a boutique law firm that specializes in succession planning, wills, deceased estates, retirement villages and associated property transactions. We are looking for an experienced Personal Assistant who can provide exceptional administrative support to the principal lawyer, ensuring smooth and efficient case management.
Core functions
- File Management: Organize and maintain client files to ensure information is meticulously filed, tasks are proactively managed and diarised, deadlines are met and the principal lawyer is kept up to date
- Proactive diary management including appointments, deadlines and reminders.
- Undertaking a range of administrative processes including database maintenance, weekly reports, invoicing and ensuring timely payment.
- Monitoring, and managing emails and calls in a friendly, helpful and courteous manner, as well as drafting responses where necessary.
- Onboarding New Clients: Facilitate the onboarding process, making it seamless for new clients to engage with our services, including processing of intake forms and necessary appropriate disclosures.
- Flexibility and Autonomy: Adapt to varying tasks with minimal direction, effectively prioritizing and managing your workload.
- Problem-Solving: Take ownership of challenges, demonstrating initiative and resourcefulness in finding solutions and addressing administrative duties as they arise.
- Legal documents and correspondence including preparing, proofreading and lodgment of applications with VCAT, Supreme Court, SRO.
About you
- Experience as a legal assistant or Personal Assistant.
- Excellent organizational skills with the ability to prioritize, anticipate the needs of others and manage multiple tasks simultaneously.
- Computer savvy with competency in Microsoft 365 and legal matter management software Leap, Smokeball or similar is desirable.
- Quick to adapt and become proficient in systems and processes.
- An excellent communicator - with strong interpersonal skills, both written and verbal.
- Proven ability to work autonomously, and exercise initiative and judgement.
- Ability to maintain confidentiality and discretion for both clients and the firm.
- Willing to contribute to the development of systems and processes in a growing firm.
- Contribute to a harmonious workplace and build positive relationships with colleagues and clients.
Our Firm
Our firm offers a stimulating environment where you'll serve a diverse range of clients, from institutions and businesses to individuals and agricultural ventures.
At Yanner Mann Dobson Law, we are more than just a law firm. We solve legal problems, but we are also there to support our clients through all stages of life. Whatever the legal problem we are a touch point to guide our clients to the right advice.
Apply Now
Applications close Monday 15 July 2024.
If this sounds like your ideal life in law we look forward to hearing from you!
Please submit your resume and cover letter to *******@yannermdlaw.com.au
