Management Assistant (Administrative Clerk)

Working in the Management section of the U.S. Consulate General, Sydney, reporting to the Management Officer, the Management Assistant (Administrative Clerk) provides a full range of high-level administrative support, project/events management, and written communications to support the Management Office at the Consulate General.  

Duties

• Including: Prepares routine memos and letters for the Management Office as requested, Maintains the Management Officer's and General Services Officer's official and Consulate-related functions calendar; Assists with the preparation of routine State Department reports for the Management Officer and General Services Officer as requested; Tracks and follows up on Management Section cables that require action; Assists with the preparation of official and Consulate-related functions; Disseminates management notices and memoranda, Assists with the Management Section's official visits, conferences, and workshops; Maintains official Management files and is responsible for filing documents. 
• Administrative Support - The Management Assistant is responsible for providing administrative support to the Management Officer and General Services Officer. 
• Program Management - Responsible for maintaining the Duty Officer Roster, Schedule, and Handbook. Updates handbook to ensure all Duty Officers are aware of any changes to policy and how to handle a variety of situations that may arise.
• Post Time and Attendance Coordinator - The incumbent oversees all of the Consulate's timekeeper activities, serves as Timekeeper for Post's other Timekeepers, and serves as the Master Timekeeper. 

Skills and Experience

• Two (2) years administrative experience in a support role is required.
• Completion of Secondary School (Year 12) is required.

Equal Employment Opportunity (EEO)

The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, colour, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

How to Apply

Applications submitted via our website are strongly recommended.

Please refer to our website https://au.usembassy.gov/jobs/, for the position description and to apply for this role.

All Applicants that apply must have at least 12 months remaining at Post or 12 months validity on their visa to be considered for the vacancy.

APPLICATIONS CLOSE: April 7, 2024

If you have any questions or concerns about the application process, please email: **************@state.gov 

Please note, the U.S. Consulate General Sydney does not view resumes or CV’s. When submitting your application, please make sure you clearly answer the education and your work experience against the specific requirements of the role.