AddressAt Peter Mac we aim to continuously improve cancer care, research and education across all cancers and for all people affected by cancer: changing lives, breaking new ground. Everything we do is underpinned by our core values, Excellence, Compassion and Innovation. Welcoming people from a wide variety of different backgrounds and experiences is critical to fostering innovation, cultivating compassion, attracting and retaining top talent and providing the best possible cancer care for our patients.
YOUR ROLE IN OUR FUTURE
The Medical Workforce Coordinator role is an ongoing position for 80 hours a fortnight, inclusive of ADOs. The position reports directly to the Manager of Medical Workforce Unit which has an EFT of 5.
Applicants to this role should provide a covering letter outlining relative key skills and experience to assist us with our assessment.
For further information about this opportunity, click Apply to be redirected to the Peter Mac Careers page where you can review the position summary. Alternatively, please contact us using the information below for a confidential discussion.
Hiring Manager: Sonya Steve Contact Number: 8559 8409 Email: ***********@petermac.org
Application close: 11:59pm, Friday, 12th April 2024
Position Summary
The Medical Workforce Unit is responsible for providing strategic and operational service, supporting the employment of medical staff and the Medical Workforce needs of Peter Mac.
Specifically, it provides administrative management support to the Chief Medical Officer, Medical Directors, Department and Unit Heads in the recruitment of all medical staff and in ongoing employment and rostering management of medical staff at Peter Mac.
This unit will provide comprehensive coordination and processing of Medical Workforce administration at Peter Mac.
Enterprise Agreement
Health and Allied Services, Managers and Administrative Workers (Victorian Public Sector) (Single Interest Employers) Enterprise Agreement 2021-2025
Classification or Salary Range
HS3
Immunisation Risk Category
Immunisation Category C
Key Relationships
Internal
- Chief Medical Officer
- All medical staff employed at Peter Mac (including honorary appointments)
- People and Culture
- Medical Directors and Medical Unit Heads/Team Leaders Chair SMS
- Operations Directors
- Department Admin Leads
- Payroll
- Finance
External
- Parkville Precinct Partners Medical Workforce Unit
- Parent Hospitals
- Australian Health Practitioner Regulation Agency (AHPRA)
- The Royal Australasian College of Physicians
- External medical providers
- Medicare
- Department of Immigration
- Locum agencies
Education
Skills
ESSENTIAL REQUIREMENTS
- Demonstrated work experience in Medical Workforce unit with a minimum of twelve months experience working in a similar level position in a health service
- Strong customer service skills, able to communicate effectively and respectfully with all stakeholders
- Strong communication and stakeholder management skills
- Demonstrated skills in the use of IT systems, preferably in a health care setting
- Competent in use of the Microsoft Office Suite
DESIRABLE REQUIREMENTS
- Tertiary qualified in Business or Human Resources related discipline or a number of years’ work experience in an administration setting
- Knowledge and or experience in Medical Workforce management
- Experience developing and implementing administrative policies and procedures
- Experience leading quality improvement projects
- Demonstrated understanding of recruitment process and compliance requirements for medical staff
- Experience publishing and managing staff rosters
- Experience processing timesheets and recall claims
- Experience credentialing medical staff
- Experience coordinating visas for medical staff
- Experience supporting medical staff in the application for registration with AHPRA
Certifications, Licenses & Registrations
Key Accountabilities
Key Accountabilities
Demonstrated by / Key Performance Indicators
1. Medical Workforce
Under the direction of the Manager Medical Workforce Unit key responsibilities include:
- Process the end-to-end credentialing and employment contracts for all medical staff
- Coordination and processing of recruitment and on boarding of all medical staff (Senior Medical, Fellows, Registrars, HMOs, observers, and visiting overseas staff)
- Coordination and processing of the administrative processes for the commencement and termination of Senior Medical Staff (SMS) & Junior Medical Staff (JMS) contracts and honorary appointments for all medical staff
- Create and maintain Medical Workforce manuals and documentation for the management of the Medical Workforce
- Processing of the continuing medical education (CME) CMO signatory (or delegate) within agreed timelines and within allowable allocation as per Enterprise Agreement
- Maintain Specialist Training Program (STP) funding reporting externally to the Royal
Australian College of Physicians (RACP) and invoicing functions on behalf of the Directors
ï‚· Maintain contracts register for Clinical Service Agreements with other health services on behalf of the Directors, notifying the Directors in advance of contracts due for renewal
- Coordinate retrospective study applications
- Work in partnership with the MBS Data team to design and deliver quarterly reports to
the CMO and CFO reconciling all medical staff provider numbers and health fund
registration numbers against iPM, PBRC and other relevant databases
- Identify opportunities to improve standardised processes and procedures relating to management of Medical Workforce, lead, and support change initiatives as required.
2. Provide technical content leadership and expertise
- Manage specialist technical portfolio and provide technical leadership and
recommendations to management in the designated area of expertise
- Develop and present training programs for Medical Workforce as required.
3. Provide exceptional
customer service
- Contribute to maintaining the team's high level of customer service to staff within a
designated team or portfolio
- Proactively respond to staff feedback (positive and negative) in relation to the team and individual's performance.
Key Accountabilities (Contd..)
4. Contribute to
monitoring, reporting
and improving team
performance
Under the direction of the Manager
- Manage reporting requirements as required and provide to the manager and other key
stakeholders as required
- Trouble-shoot any technical issues experienced in a timely manner to ensure quality is maintained
- Proactively identify opportunities for process improvement and collaborate with the team
to implement appropriate solutions
- Analyse situations and information, clearly and accurately communicate information and
make recommendations to peers and management.
5. Support the work of the team and department
- Proactively participate in meetings and activities within People and Culture
- Work cooperatively as part of the team and assist other areas and staff as necessary
- Ensure invoices from external providers are collated and processed by the team
- Other tasks as directed by your manager or appropriately delegated authority.
6. Stakeholder
management
- Attend and contribute to organisational committees and working groups
- Build and maintain relationships with key internal staff and external providers
- Work cooperatively with other departments to obtain assistance and/or influence others
in the achievement of set objectives.
______________________________________________________________________________________________________
For further information about this opportunity, click Apply to be redirected to the Peter Mac Careers page where you can review the position profile. Alternatively, please contact us for a confidential discussion.
Peter Mac requires its staff to be fully vaccinated against COVID-19. Please contact us if you would like to discuss this requirement.
WHY WORK FOR PETER MAC
- Peter Mac offer a range of benefits which support our people both personally and professionally.
- Our staff benefits include award winning facilities, professional development and events, a health and wellbeing program, flexible work practices and policies and financial benefits such as salary packaging.
- We encourage applications from Aboriginal and Torres Strait Islander people, all members of the LGBTQI community and people with a disability.
