Medico - Legal Typist Secretary

Come and join a friendly, supportive small specialist practice, located in central Subiaco, close to public transport, and parking is provided.

We are seeking an experienced Medico-legal Typist/Secretary for an office position at our specialist Occupational Physician practice located in central Subiaco.

This role requires an enthusiastic, responsible and capable applicant with a strong work ethic and the ability to multi-task in a small office environment. 

Applicants should have a minimum of 2 years medical/ and or legal secretarial experience; other essential skills are – 

• Able to type accurate medico - legal reports from audio dictations and data entry and have an understanding of medical terminology and a typing speed of 80 wpm, (both skills are preferable but not essential)
• Have a positive, professional, and courteous manner both on the phone and when communicating directly and indirectly with patients, Case managers, and Lawyers.
• Confident to ask questions if in doubt, seeks advice when needed, and is willing to contribute to current work practices.
• Excellent literacy skills, including comprehension, spelling, and grammar;
• Attention to detail, and a strong work ethic
• Ability to work in a small team environment, able to multi-task, work autonomously or by self if needed, and be self motivated.
• Ability to maintain strict confidentiality regarding all patients and practice matters.
• Ability to co-ordinate, and triage patient bookings; do general office duties such as scanning,/data - entry/ formatting of documents/ printing/invoicing.
• Must be well presented, have great time management and organisational skills, and be flexible at times.

 Day to day duties will vary and may include -  

• Prioritising urgent reports, patient bookings, and workload for the work day or week, and liaising with fellow colleagues.
• Transcribing dictations, proofreading reports, and completing corrections.
• Word processing, document preparation for medico-legal reports
• Email and correspondence management
• Create patient files hard and electronic, check that correct documentation has been received, and source again if needed.
• Liaising with clients, and allied health professionals sourcing relevant medical information.
• Communicating with patients and case managers over the phone and via email. 
• Managing paper and electronic filing, as well as archiving of old records.
• Managing patient diary appointments with case managers, Lawyers, and patients.
• Meet and greet clients /patients in a professional, impartial friendly manner.
• General administrative office duties 

This is a permanent part-time position for two to three days a week, Tuesdays, Thursdays (maybe Fridays open to discussion), and some flexibility is required to cover holidays and sick leave.

We value a team approach and providing an enjoyable and friendly office to work in and value a good sense of humour.  A competitive remuneration package is on offer, based on experience; parking is provided.

If you do not have the above selection criteria, please DO NOT apply. We are looking for the right employee for a long-term position in our office.

To apply for our office position, please include your resume and a cover letter stating why you would be ideal for the position.  Please also include 2 available referees.