Operations Administration Officer

Build a better future. Where NSW meets the world.

The world’s always evolving and so are we.

We’re proud of our rich heritage and how far we’ve travelled to where we are today.

That journey continues.

To face the challenges of the future, we’re building a team that brings together truly diverse knowledge and skills. One that wins by combining deep industry expertise and connection, with fresh ideas and experience.

So, if you care about helping Australia and its people prosper…

If you’re a challenge seeker who loves variety and solving problems…

And if you want to help us shape our culture and our impact…

Well, this is the place. And now’s the time.

Your opportunity

The Port Authority of NSW is seeking a dynamic and organised individual to join the Port Kembla Operations team as an Operations Administration Officer. 

This is an 18-month fixed term contract based in Port Kembla, with a possibility of extension based on business needs.

This role coordinates the administrative and operational functions in Port Kembla and supports the Head of Operations, Port Kembla, and South Coast. 

Here’s how your impact will truly count:

• You’ll provide a comprehensive range of administrative and support services to meet the business needs of the operations team.
• You’ll coordinate and manage records and databases, adhering to administrative systems, and policies ensuring accuracy, proper storage, and accessibility.
• You’ll execute routine financial transactions and purchasing services, ensuring compliance with agency standards and procedures. This includes processing invoices for payment and submitting purchase requisitions for approval.
• You’ll organise and coordinate the procurement of office related goods and services aligning with organisation’s purchasing procedures to meet operational needs effectively.
• You’ll prepare, manage, and adjust the roster for the Marine Operations and Vessel Traffic Service (VTS) functions. Act as primary contact for team members regarding roster queries and managing leave/absences. 
• You’ll provide secretarial support to Head of Operations – Port Kembla & South Coast when during formal engagements with internal and external stakeholders. 
• You’ll extend ad hoc support to the Port Kembla team, including arranging accommodation, travel and addressing monetary requirements. 

What you’ll bring

• Demonstrated experience in providing administrative services, preferable at a senior level, preferably in an industrial/blue-collar environment.
• High level of communication and interpersonal skill, with a commitment to maintaining confidentiality.
• Proven knowledge and understanding in applying procurement processes to ensure effective purchasing and contract performance.

We’d also love you to have: 

• Ability to work with minimum supervision and to exercise independent judgement. 
• High attention to detail with superior organisational skills to set work priorities and meet deadlines.
• Intermediate to advanced knowledge working with technology and systems, such as Microsoft suite and SAP. 

What matters most is that you’re a collaborative team player, who brings true expertise to our trusted team. You’ll feel aligned with our values and reflect them in the incredible work you produce.

Why join Port Authority of New South Wales?

At Port Authority, you’ll find a unique opportunity to build a rich and impactful career, in an organisation where the public interest meets commercial agility. You’ll be amazed by what you can experience and achieve here… and just how much it matters.

We think you’ll love the impact you can have with us, but don’t just take our word for it! You can meet our team and read their stories on our website.

You’ll also enjoy a range of benefits including:

• Excellent salary packaging options and salary continuance insurance.
• Ongoing support through our Employee Assistance Program (EAP).
• Rewards for your hard work through service awards and recognition.
• 5 days paid leave for IVF treatment, as well as 14 weeks parental leave for either parent + 2 additional weeks.
• Discounted gym memberships.
• Free annual flu vaccinations.

Discover a career in the unexpected

We’re looking forward to hearing from you. Please submit your application via SEEK and ensure you include a cover letter and resume.

 Applications close Monday 19 February 2024. 

*Port Authority of New South Wales is committed to diversity and social inclusion. We actively encourage people of all abilities, culturally diverse backgrounds, people who identify as LGBTIQ+; and people of Aboriginal and Torres Strait Islander descent to apply. 

**This role is open to Australian Citizens or Australian Permanent Residents only.

***Applicants will be required to complete a variety of background checks, including police checks, medicals, and qualification checks in order to be successful. 

For more information on the role, you can contact Myron Fernandes, Harbour Master, Sydney on **********@portauthoritynsw.com.au.

Please note that we do not accept unsolicited applications or resumes.