Operations Coordinator

Company Overview: 
My Client is a not-for-profit charity organisation that advocates for health. They are looking for an administrator to support with the coordinating of their facilities and logistics function. 

Position Overview: 
As the Operations Coordinator, you will play a pivotal role in supporting the day-to-day operation of in-house building management services and systems. You will be required to drive to the warehouse in the Western suburbs 2-3 times a week to transfer the volunteers and offer assistance to the warehouse teams.

Key Responsibilities:

• Develop and manage production schedules to meet customer demand requirements, prioritising orders accordingly.
• Identify and address production constraints related to materials, machinery, and labor to ensure efficient production plans.
• Effectively communicate changes to production schedules and coordinate with relevant departments to ensure timely implementation.
• Manage raw material inventory levels and adjust production plans as needed to resolve excesses or shortages.
• Analyse deviations from the production plan and implement corrective actions to maintain on-time delivery and minimise waste.
• Property Operations:
  
  • Coordinate and support the day-to-day function of Building Operations and be point of contact for all related matters.
  • Assist the Property & Logistics Manager to support a range of service provider contracts and contractors
  • Identify and escalate risk and liaise with the Risk Management team
  • Monitor, action and escalate issues logged via the Property & Logistics helpdesk
  • Assist with the day-to-day processes and procedures for OH&S, First Aid and Emergency Warden functions, including organising training
   
  Logistics:
  
  • Conduct shuttle services between Head Office and the Warehouse as required
  • Maintenance of Fleet vehicles
  • Maintenance of the in-house security system, including the issuing of staff access passes
   
   Administration:
  
  • Assist with the day-to-day operations of the Warehouse team including pick/pack duties, stock receipting, administrative support and shuttle services as needed
  • Assist with the day-to-day operations of the Revenue Processing team during peak periods

Background & Experience:

• Experience in a similar support role within a facilities environment.
• Excellent interpersonal and communication skills (phone, written and face to face) with the ability to engage others in a friendly and personable way.
• Intermediate computer skills across the Microsoft Office suite, particularly Outlook and Word.
• Demonstrated ability to document and maintain accurate records.
• Full Drivers Licence.
• Physically able to handle manual loads and move goods around the building.
• National police check will be required.

For more information or a confidential discussion, please send your resume to *******@millerleith.com.au.