Part time sales administrator

Part-time sales administrator

Sales Administration

Hays are seeking a dynamic and organised individual to join one of our clients in Rivervale's teams as a Sales Administrator. In this role, you will play a crucial part in supporting our sales operations, ensuring smooth processes, and maintaining strong relationships with both internal and external stakeholders.

Responsibilities:

Customer and Visitor Interaction:

• Welcome and assist customers and visitors at our local office.
• Create a positive first impression by providing excellent service.

Administrative Support:

• Collaborate with the Territory Manager, Sales Team, and Company Business Units.
• Handle general administrative tasks efficiently.

Sales Meetings and Documentation:

• Support weekly sales meetings.
• Implement and maintain OneNote/Teams sites for meeting minutes, recordings, and relevant documentation.
• Microsoft 365 Platform Support:
• Assist the local and national GSM team with Microsoft 365 platforms, including Dynamics and OneNote.
• Familiarity with other platforms utilised by the company.

Data Accuracy:

• Maintain accurate Customer and Vendor information.
• Conduct quarterly data cleanses in SAP.
• Dynamics CRM Opportunities:
• Create opportunities within Dynamics CRM databases as needed.
• Local Marketing Support:
• Provide assistance for marketing requirements and activities.

Project-Based Activities:

Logistics Coordination:

• Oversee courier/freight forwarding for demos, displays, and hire equipment during sales and marketing events.
• Liaise with clients and staff regarding returns.

Reception Duties:

• Handle reception duties at the local office.
• Travel and Expense Support:
• Assist with travel arrangements, visas, and expense claims as required.
• HR Onboarding/Off-boarding:
• Support HR in the onboarding and off-boarding processes for local staff.

Requirements:

• Microsoft 365, particularly Dynamics.
• SAP (specifically knowledge of shopping cart creation).
• Cloud-based collaboration platforms, such as Teams.

Skills and Traits:

• High attention to detail.
• Self-driven, positive, and able to work under minimal supervision.
• Exceptional time management skills.
• Good interpersonal and communication skills.
• Organised, resourceful, customer-oriented focus, and team-based attitude.
• Previous experience working for sales and/or technology-oriented businesses.

Facilities Administration Responsibilities: 

Service Coordination:

• Work closely with the Facilities Lead to coordinate service vendors.
• Ensure efficient operation of cleaning, security, car parking, hygiene services, pest control, first aid supplies, contract maintenance, and waste management.
• Invoice Processing:
• Collaborate with global accounts to process invoices.
• Create shopping carts using SAP and/or OnBase.