Partnerships and Events Co-ordinator

Job titlePartnerships and Events Coordinator

Reports to Senior Events Manager

Job purpose

The Events and Partnerships Coordinator uses their highly organised project management capabilities to provide support across the team and ensure our gold standard outdoor events remain safe and inspiring. The impact of your work will enable our events to connect and engage communities through our mission to raise funds and cure cancer.

As a key member of the team, you will be responsible for all moving parts across the events operation including equipment and vehicle logistics, merchandise workflows and sponsorship signage, while ensuring that all event related equipment is kept in safe working order. This will mean working alongside our passionate volunteers.

Your role will provide opportunities to work alongside Event Managers on specific events that could include walks, runs and cycle tours. In this capacity you will build relationships with external stakeholders including corporate partners, councils, venues and first aid providers.

This role is a great learning opportunity for someone looking to build a foundation for a career in outdoor events. For the right person our growing portfolio of events means that there is a clear path towards being an independent Event manager as you demonstrate your skills in the area.

Key responsibilities

• Managing all event equipment and scheduling their movement across events for the year.

• Work with the team and our generous vehicle partners to manage the TDC fleet and logistics of vehicles across events.

• Monitor and ensure all medical equipment is prepared and ready for events.

• Manage stock levels and distribution of TDC merchandise and extras needed for tours.

• Maintain the invoicing processes across the financial management system

• Be a champion of safety in all that we do.

• Manage and report on key deliverables through our Ways of Working process.

Executing and supporting specific events

• Build and maintain strong relationships with suppliers and industry bodies.

• Execute event research and reconnaissance including site visits.

• Pre event planning that includes booking venues, submitting permits and liaising with caterers and councils.

• Creating and delivering briefing sessions for the support crew on various events.

• Create and edit the run sheets, maps, event documents for successful execution.

• Attendance at events.

About you..

• Highly organised with attention to detail.

• Confident communicator with a focus on collaboration.

• Curious with a solution focused mindset.

• Understands the importance of risk and safety governance.

• A team player with an ability to work autonomously and with initiative.

• Flexible thinker who can juggle multiple priorities.

• +2yrs experience as an Events Coordinator or equivalent study.

• Knowledge of project management software an advantage.

Working conditions

You will be required to travel across the country for events, we do have recovery policies in place to look after our team.

The majority of your week is at our Northern Beaches office; however, we have the flexibility to work from home.

Key measures of success

• Achieve your event milestones on time and with accuracy.

• Organising the logistics of equipment and vehicles in a timely manner.

• Successfully grow towards becoming an Event Manager.

• Always conduct yourself in line with the TDC CARING values.