People and Culture Administrator

As one of the Australia’s largest providers of human resources solutions, Chandler Macleod has a proven track record of unleashing potential in People and companies. For over 40 years Chandler Macleod’s recruitment business has connected leading-edge projects and employers with outstanding business professionals.

Our client is seeking to engage a People and Culture Administrator on a contract until 16/02/2024.

The position will report to the Manager, Strategic Workforce Planning. Under general direction, the occupant will:

• Provide a range of high level confidential administrative support to the Executive Branch Manager and People and Culture Branch, including proactive management of the diary, arranging and scheduling appointments and meetings, screening telephone calls, and ensuring emails and enquiries are dealt with promptly and efficiently.
• Provide provision of support to the Work Health and Safety team to ensure timely and accurate advice is provided to internal clients (management and staff).
• Management of various internal registers such as the First Aid and Working With Vulnerable people
• Undertake processes relating to recruitment, employment variations and remuneration, including liaison with Shared Services to ensure that electronic and paper file records are managed appropriately.
• Preparation of casual teacher employment processes ensuring compliance with Institute requirements
• Attend and prepare associated documents for a range of People and Culture meetings and working groups
• Provide high quality customer service to internal and external stakeholders by disseminating information about relevant programs and projects.
• Contribute to multiple project outcomes performing administrative tasks, maintaining systems and databases, records management, data collection and reporting.
• Support other teams within CIT HR by performing other duties, consistent with the classification of the position, as required.

SELECTION CRITERIA:

The following capabilities form the criteria that are required to perform the duties and responsibilities of the position.

PROFESSIONAL/TECHNICAL SKILLS AND KNOWLEDGE -

• Demonstrated administrative, organisational and coordination skills of a high order, focusing on the ability to plan, coordinate and prioritise work activities to meet deadlines.
• Demonstrated sound judgement skills including the ability to work independently and collaboratively with a range of diverse stakeholders, including other administration and Executive support staff.  The occupant of this position is required to be proactive, adaptable and calm under pressure.
• Demonstrated ability to establish cooperative professional relationships, communicate effectively, orally and in writing.
• Proven efficiency in the use of various standard computer applications, procedures, correspondence tracking systems and experience in initiating and managing associated reporting procedures and programs.

PERSONAL AND BEHAVIOURAL CHARACTIERISTICS -

• Demonstrated personal drive and integrity and the ability to consistently display high quality customer service principles, practices and attributes, including ability to manage sensitive and confidential issues with integrity within an office environment.
• Ability to adapt to changing circumstances and successfully managing multiple priorities and demands, in a dynamic, complex and diverse environment.
• Understanding of and demonstrated commitment to the implementation of the ACTPS Values, Code of Conduct, Respect, Equity and Diversity Framework and Workplace Health and Safety Initiatives and CIT cultural traits (Customer Centric, Professionalism, Collaborative, Trusted, Adaptable, Accountable, and Inspirational).

REQUIREMENTS/QUALIFICATIONS OR HIGHLY DESIRABLE -

• Experience in a similar administration position and/or in the Australian or ACT Public Service is highly desirable.

Eligibility Requirements:

• Successful applicant will be required to obtain a cleared Police Check.

If you feel you are a suitable candidate submit your application by hitting “Apply for this job”. Alternatively, you can call Neville Smith on 02 6268 9*** or email *************@chandlermacleod.com for further discussion.

Please Note – The due date for this submission is 23/11/2023.

  At Chandler Macleod, we are committed to fostering a diverse workforce where everyone is welcome. We encourage applications from Aboriginal and Torres Strait Islander peoples, women, people living with a disability and the LGBTIQA+ community.

You can read more about our commitment to diversity and inclusion at https://www.chandlermacleod.com/diversity-and-inclusion