Personal Assistant / Office Manager

One of Australia’s leading automation and off grid specialists based in Currumbin, is seeking a highly organised and proactive Office Manager / Personal Assistant to join our team. In this role, you will provide comprehensive support to all arms of the business as well as manage the Directors diary and day to day tasks. You will be responsible for a wide range of administrative tasks, managing schedules, coordinating travel arrangements, and handling confidential information. The ideal candidate thrives in a fast-paced environment, possesses exceptional communication and multitasking skills, and has a keen eye for detail.

There is room for this role to develop into a high-level EA role for the right candidate, extremely quickly to help the Director with personal day to day tasks. 

Responsibilities

• Manage multiple calendars, including scheduling and organising appointments, and travel arrangements.
• General office management duties; Taking calls etc and the first point of contact for Integrated Powerhouse ad our clients 
• Organising and scheduling our Electrical team 
• Receiving Invoices & reconciling into XERO
• Coordinate and liaise suppliers daily to ensure stock control 
• Handle sensitive and confidential information with utmost discretion and professionalism
• Assist with email and correspondence management, ensuring timely responses and follow-ups

Requirements

• Proven experience as a Personal Assistant, Executive Assistant, or similar role
• Strong organizational and time management skills, with the ability to prioritize tasks effectively
• Exceptional attention to detail and accuracy
• Excellent communication and interpersonal skills, both written and verbal
• Proficient in Microsoft Office Suite, with advanced knowledge of Word, Excel, and PowerPoint
• Sound Knowledge of XERO
• Ability to handle confidential information with integrity and discretion
• Outstanding problem-solving skills and ability to work independently
• Proactive and adaptable, with the ability to anticipate needs and take initiative

Must have current background check available and own car/current drivers licence. .