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Form of workAbout us
Tall Tech is the largest award winning Smart Home Automation & Security company on the Sunshine Coast, specialising in creating seamless living experiences using the most advanced and simple smart home technology in the world. We proudly are the only choice for many award winning architects, designers & builders in Queensland, ensuring the technology in their projects matches the high end finish expected in some of the countries best architectural homes. We design, install and manage all of the homes technology including lighting automation, audio visual, cinema’s, alarm & CCTV systems, access control, intercom systems, AC, fireplaces and spa & pool systems plus much more. We simplify all of this tech into one, easy-to-use platform that can be monitored and controlled from anywhere in the world. Being recently awarded Smart Home of the year, and many other awards, our exceptional team knows what it takes to deliver incredible Smart Homes.
Qualifications & experience
- Experience in Administration based role or PA is definitely preferable
- Exceptional communication and organisational skills
- Impeccable presentation
- Experience with job scheduling and management software preferable
Tasks & responsibilities
- Calendar Management: - Scheduling and coordinating appointments, meetings, and site visits. - Prioritising and managing Directors calendar to optimise his time and productivity. - Handling schedule changes and ensuring all relevant parties are informed.
- Communication Management: - Managing and filtering emails, calls, and other forms of communication. - Drafting and editing business-related emails and correspondence on CEO’s behalf with exceptional communication skills.
- Business Correspondence: - Facilitating communication with builders, designers, architects, clients, suppliers, contractors, and other stakeholders. - Ensuring prompt follow-up on action items and tracking progress on various tasks.
- Project Coordination and Management: - Assisting with project management tasks, including tracking progress, milestones, and deadlines. - Coordinating with the design team, install team, and subcontractors to ensure smooth operations. - Collecting project updates and preparing regular reports
- Financial Support: - Assisting with budgeting, tracking expenses and putting together quotes and invoices. - Managing financial records and receipts, ensuring accuracy and organisation. - Coordinating with the finance department or external accountants as needed.
- Travel and Logistics: - Arranging travel itineraries, flights, accommodation, and ground transportation for business trips and meetings. - Handling visa applications, travel insurance, and other related logistics.
- Meeting Support: - Preparing meeting agendas, presentation materials, and relevant documentation. - Taking meeting minutes, summarising discussions, and following up on action items.
- Marketing Support - Coordinating between clients, managers, projects, social media team and marketing team for content shoots. Overseeing the marketing team and summarising reports and performance for the directors.
- Personal Assistance: - Handling personal tasks and errands to alleviate any personal burdens. - Assisting with family-related matters and coordinating personal commitments.
- Office & Operations Work Flow Management: - Maintaining office supplies and equipment, ensuring a smooth working environment. - Coordinating office maintenance and repairs, if necessary.
Benefits
- Not just a job but a long term career
- Regular performance reviews and incentives
- High performance and fast growing company, with a Young, fun and energetic team culture with several social activities and events
- State of the art office environment in an incredible location, Noosa. Working in some of the best houses in the country and working with the countries wealthiest families.
