Company description:
Future Generation Joint Venture (FGJV) is the principal contractor for Snowy Hydro's Snowy 2.0, Australia's largest committed renewable energy project. We bring the combined engineering expertise of three companies - Italy's Webuild (formerly Salini Impregilo), Australian-based Clough and US-based Lane Construction.
Job description:
Purpose of the Role:
Responsible for the document control management for Construction documents, and information governance between Construction Director & FGJV teams.
Qualifications:
- Recognised tertiary qualifications within a relevant field, preferred - not essential
- White Card
Experience:
- 1-3 years' experience in Administration, Document Control, Procurement or Finance Reporting
- Experience working on large scale construction projects or other suitable projects works
- Experience in information governance processes
Required Competencies:
- Process oriented, able to analyse complex issues
- Strong communication and stakeholder management skills across different levels
- Sound interpersonal skills
- Ability to work collaboratively
- Ability to work to deadlines and targets and prioritise tasks under pressure
- Sound negotiation and problem-solving skills
- Strong Initiative and proactive nature
- Exceptional written and verbal communication skills
- Well-developed time management skills
- High attention to detail
- Competent and proficient in the Microsoft Office Suite including Excel, Word.
- Ability to learn and use different software systems such as E7
Core Accountabilities and Responsibilities:
- Manage document submissions from subcontractors to internal teams, and FGJV to SHL.
- Provide advice and coaching to subcontractors and internal staff on project document control procedures.
- Manage the flow of internal process documentation to/from the Construction Director (Site construction teams, Procurement, IT, HR, Recruitment, Plant & Equipment, Technical, HSE, Environment).
- Provide input to FGJV - SHL Information Management monitoring and improvements
- Maintain & update roster of blue & white collar
- Ensure booking of flights & accommodation is done as per roster
- Record trainings done by each crew member / staff member
- Book training as per requirements for blue & white collar
- Manage timely attendance entry in E7 for the blue collar / white collar
- Order stationary & supplies for office
- Maintain log of dockets for hired plant & machinery
The above listed authorities & responsibilities are only a guide and may change as directed by your Manager/Supervisor or as per the requirements of FGJV Management.