Practice AssistantYour roleYou'll be a part of our Practice Support team and work closely with legal operatives and Practice Executives to provide administrative and operational assistance across a diverse range of tasks in our Perth office.At Allens, our structure means you'll work as part of our Central Support Team to action business critical administrative based tasks sent through from legal operatives and Practice Executives.As a Practice Assistant, you will:
- Provide operational support to legal operatives within the firm, adapting to the changing needs of the role and the business.
- Provide administrative support including, but not limited to, generating reports, expense management, document amendments and document management (including printing, filing and archiving).
- Support the firm's client relationship management software, record business development activities, maintain accurate contact records, project management and assist with client reporting.
- Provide administrative support with client pitches.
- Assist with the coordination of client events.
- Set up and coordinate new clients and matters using the matter planning tools.
- Provide administrative support with matter financials, assisting with the monthly billing process: creating and amending billing narratives and drafting/finalising bills.
- Experience in a similar role, ideally within a law firm (we are also open to experience within finance, accounting or other professional services firms)
- A high level of skill and accuracy with software including Microsoft applications (Word, Outlook, PowerPoint, Excel), DocCorp and any other document management software utilised by the firm.
- The ability to draft correspondence, presentations, pitch documents and slide packs quickly and accurately.
- High level of accuracy and attention to detail, with the flexibility to organise and prioritise work independently and deliver to tight deadlines.
- The ability to work well within a team environment.
- A story to tell - our culture is made up of unique backgrounds and varying life experiences. We celebrate our people's differences from across gender and gender identity, sexual orientation, age, ability, cultural backgrounds, First Nations communities, and family and caring arrangements. We encourage applications from all passionate applicants.
- Financial: market competitive fixed remuneration, salary continuance insurance, employee recruitment referral program, discounts at hundreds of suppliers including retail outlets, health and travel insurance, charity matched funding program.
- Health and wellbeing: fully subsidised gym memberships, annual flu vaccinations, skin checks, in-house snacks and catered meals, subsidised sporting and social activities, emergency childcare, Employee Assistance Program including confidential counselling, wellbeing coaching and financial coaching for employees and their families and regular wellbeing sessions with our in-house consulting Psychologist.
- Flexibility: hybrid and flexible working arrangements to support you in your work and life commitments and passions, equipment to support working from home.
- Leave: ability to purchase additional annual leave, access to an enhanced, inclusive and flexible