Project Delivery Officer

A new name, a bright pathway ahead

Part of Downer Group, our newly formed Social Infrastructure and Citizen Services business unit brings amazing capability to the people of Australia and what matters most to them. We run hospitals, manage client data centres, we take asset management risk, and we are a trusted advisor and partner to our New Zealand and Australian Defence Forces. Arguably no other business within Downer better embodies our purpose; to enable our communities to thrive.

Join us on the journey

We currently have an opportunity for a Project Delivery Officer to join our team. This position provides support to Project Delivery Managers, who provide project management services to the Australian Defence sector.

The role may require frequent interactions with internal and external stakeholders including: internal Downer teams, the Client, the Customer, Estate Management & Planning, Base Management and Service Delivery Partners.

What you'll do

The role has a broad remit, with key responsibilities outlined below:

• Attendance at project meetings (in-person or via video conference).
• Scheduling project meetings, writing and distributing meeting minutes.
• Providing administrative support to Project Delivery Managers.
• Assisting in the preparation of project related documents (Downer and Defence documents).
• Track project tasks to ensure timely completion and reporting.
• Assist in the preparation and review of Request for Quotations and Request for Tenders.
• Assist in the preparation of Project Variation Requests.
• Assist in sub-contract management.
• Assist in Request for Information (RFI) management.
• Request and review project related documentation provided by Service Delivery Partners.
• On-site project attendance as required, including escorting visitors.
• Assistance in managing project Handover / Takeover deliverables.

What you'll bring

• Previous project administration experience in a fast-paced environment.
• Experience preparing project documents, with high-level experience with Microsoft Office Suite, including Word, Excel and Teams.
• Experience recording and writing project meeting minutes.
• Ability to be able to read and interpret financial forecasting data.
• Strong customer focus and proven client liaison skills.
• Certificate IV in Business Administration or similar would be highly desirable.
• Suitability for Defence security clearance (Australia citizenship mandatory).
• White Construction Card (or the ability to obtain) & an unrestricted Drivers Licence.
• Ability to work in a team environment, whilst being able to manage workload and work independently as required.
• Ability to work in a fast-paced environment, with tight deadlines.

Essential to the role is a strong work ethic, a positive attitude, and passion to provide high quality outcomes for the Social Infrastructure and Citizen Services business unit and our clients.

Why work for us?

Working for the Social Infrastructure and Citizen Services business unit, means being part of something new and exciting. With a bright future ahead of us, you find purpose here and have the opportunity to directly impact and contribute positively to our future. Working within a supportive environment, you have will have the opportunity to let your current skills shine, whilst feeling empowered to learn new skills from business leaders and mentors. Additional benefits are listed below:

• Training and development to support your career.
• Internal career opportunities across the Downer Group business.
• Affordable healthcare covers, discounted car purchase and rental (with selected brands), and other retail discounts.
• An Employee Assistance Program providing access to professionals to support you (and your family) to achieve your personal or professional goals through wellbeing coaching, counselling, financial advice, legal advice and more.

This exciting role offers you the opportunity to work in a dynamic environment with a highly successful organisation. If you are passionate about what you do and motivated to succeed, then apply now.

Downer Group is an equal opportunity employer committed to fostering a diverse and inclusive culture. We do not discriminate on the basis of gender, race, religion, colour, national origin, sexual orientation, age, marital status, veteran status, or disability. Accordingly, we encourage applications from people of diverse backgrounds, including First Nations People and those from culturally and linguistically diverse backgrounds.