Project Management Specialist, Study Conduct

JOB SUMMARY 

• Identifies project guidelines and communication needs by:
• Reviewing study requirements and response assessment criteria and collaborates with key stakeholders to develop study start-up activities and associated documents
• Defining project plans (i.e. timelines, milestones and limitations for project staff)
• Establishing project reporting schedules
• Providing project updates to stakeholders on schedule
• Communicating timely, appropriate project information to project teams, sites and company/sponsor representative(s)
• Performs project analysis and management by:
• Identifying critical project success factors for tracking, analysis and reporting
• Determining needed resources for project completion and communicating needs to appropriate departmental managers
• Collaborating with department leaders for appropriate training of those involved with the project toward excellence in successful and timely completion of project
• Performing financial tasks including monthly billing, forecasting, project scope reviews and amendments, and pass-through cost management
• Possessing a thorough understanding of the project contract and totals needed for monthly revenue reporting
• Provides project team leadership by:
• Leading by example with professional and collaborative conduct
• Developing and delivering team project training
• Establishing team performance expectations and guidelines
• Analyzing team performance for consistency/quality within established project guidelines
• Collaborating with the departmental managers for team coaching/mentorin
• Manages customer relationships by:
• Effectively communicating project specific reports to external stakeholders in accordance with strategic objectives of the organization
• Hosting regular project review meetings with customer to share key findings and current performance
• Acting as a liason between customer and Elligo’s Research Operations
• Initiating collaboration with the appropriate individual(s) and/or department(s) within the client’s organization
• Building positive customer relationships with the goal of acquiring net new awarded projects

QUALIFICATION AND EDUCATION REQUIREMENTS 

• BS/BA in Life Science or related discipline 
• 2+ years Project Management experience preferred
• Previous Project Management experience in a clinical research setting a plus
• Experience executing project plans, timelines and budgets 
• Previous GCP training and certification a plus 
• Demonstrated ability in positive relationship building, with strong verbal and written skills required 
• Strong interpersonal skills with attention to detail a must 
• Demonstrated proficiency with word processing, spreadsheet, database, and presentation software (MS Office skills such as Outlook, Word, Excel, PowerPoint, SharePoint) and with clinical trial master filing systems 
• Strong organization/prioritization skills for the management of multiple concurrent projects 

WORKING CONDITIONS

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, and photocopiers.

Some flexibility in hours is allowed, but the employee must be available during the “core” work hours of 9:30 a.m. to 3:30 p.m. and must work 37.5 hours each week to maintain full-time status. Occasional evening and weekend work may be required as job duties demand.

Regular (up to 25%) travel is required for this position.

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be construed as an exhaustive list of responsibilities, duties, and skills required of personnel. More in-depth information can be found in SOP's, working guidelines, policies, etc.

Elligo is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Elligo are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, HIV Status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. Elligo will not tolerate discrimination or harassment based on any of these characteristics. In addition, Elligo will provide reasonable accommodations for qualified individuals with disabilities.

BS/BA in Life Science or related discipline 

2+ years Project Management experience preferred

Previous Project Management experience in a clinical research setting a plus

Experience executing project plans, timelines and budgets 

Previous GCP training and certification a plus 

Demonstrated ability in positive relationship building, with strong verbal and written skills required 

Strong interpersonal skills with attention to detail a must 

Demonstrated proficiency with word processing, spreadsheet, database, and presentation software (MS Office skills such as Outlook, Word, Excel, PowerPoint, SharePoint) and with clinical trial master filing systems 

Strong organization/prioritization skills for the management of multiple concurrent projects