Project Manager – Expos, Events, Exhibitions

IVE is Australia’s largest and most holistic marketing communications business. With an unmatched breadth and depth of offering, we guide our clients from idea to execution.

With unrivalled in-house design and production capabilities, IVE Brand Activations brings brands to life through engaging experiences and memorable activations. Whatever the marketing objective, we create hard working activations that deliver. From Retail Marketing & Visual Merchandise campaigns, temporary and permanent POS displays, through to large scale exhibition and event solutions, our expert teams are passionate about developing innovative solutions that exceed the brief, every time.

Based at our Braeside supersite, IVE Brand Activations is looking for an ambitious Project Manager to join our dynamic Project Management Team. Our Project Managers support the client-facing Account Managers to ensure they are free to continue to achieve our sales targets.  The Project Manager is pivotal to the success of the Sales team and includes liaising with our clients on day-to-day business, processing of jobs through to production and delivery to our clients.

Your primary responsibilities include leading the Exhibition and Expo project management process, from fabric printing and signage solutions, retail displays and event structures, to exhibition and activation solutions. You will deliver high standards including briefing, design development and documentation, tendering, production, fabrications/construction, and installations. You will be responsible for overall project management across multi-disciplinary teams, project administration and documentation, and monitoring and reporting against project plans, programs, and budgets.

This is an exciting role to work in an Australian business that continues to invest in its people, its plants and technologies. You will be supported by an innovative and collaborative team and the most diverse value proposition in the industry. 

Your main responsibilities:

• Lead project teams that may include external consultants, contractors, suppliers, and internal teams.
• Plan, coordinate, and execute all aspects of exhibitions, trade shows, and live events.
• Collaborate closely with clients to understand their objectives and ensure expectations are met.
• Coordinate with internal teams and vendors to deliver successful on-site experiences.
• Develop and manage event budgets, track expenses, and ensure projects stay within budget.
• Create detailed project timelines, monitor progress, and address delays or issues proactively.
• Estimate labour requirements, including standby labour, and manage additional technical expenses.
• Oversee on-site setup, logistics, operations, and serve as the primary point of contact.
• Oversee the design and build process, ensuring quality and adherence to client specifications.
• Manage logistics for installation and dismantle, coordinating with on-site crews.
• Troubleshoot any challenges that arise throughout the project lifecycle.
• Ensure client satisfaction through clear communication and proactive problem-solving.

Key requirements to be considered:

The position requires a person who can communicate at all management levels to ensure they can develop strong working relationships with key stakeholders within our client partnerships. 

• Minimum 5 years of experience in project management, event management, trade show/expo production.
• Create CAD files/Layouts from scratch.
• Experience with Octanorm construction systems beneficial but not mandatory.
• Proven experience in managing multiple projects simultaneously and meeting tight deadlines.
• Excellent communication, interpersonal, and organisational skills.
• Ability to build strong relationships with clients, vendors, and internal teams.
• Proficient in planning, time, and cost management software (e.g., Teamwork, MS Project, Excel, etc) and communication tools.
• Responsiveness to changing situations, and independently finding solutions.
• A keen eye for detail and a passion for delivering exceptional results.

Bonus points:

• Experience in the exhibition and expo industry.
• Knowledge of design principles and construction practices.
• Strong budgeting and cost-management skills.
• A creative and solutions-oriented mindset.

Our Culture & Benefits

As part of our IVE Care program, we invest significantly into employee wellbeing, diversity & inclusion, and workplace health & safety. This has helped us to remain the employer of choice across all sectors that we operate in and attract the best talent.

Our environment is supportive and friendly. If you thrive on being challenged and want to grow professionally, this is a great opportunity.

If this sounds like you, we want to hear from you! Please Apply Now by attaching your resume and cover letter.

Applications close: 15 June 2024