AddressWith our growing Communications / Cabling division, we are seeking a dynamic Project Officer who will be responsible for providing day-to-day assistance and support to the Cabling project team. In this multifaceted role, the Project Support Officer contributes significantly to project success, efficient documentation management, and the development of positive relationships with both internal and external stakeholders.
Intravision Pty Ltd ("Intravision") is a locally owned company specialising in data, communications, civil telecommunications, audio visual and electrical industries.
With our Head Office based in Canberra and operations in Sydney, Brisbane and Melbourne, Intravision is recognised as an industry leader, having been awarded multiple state and national awards of excellence.
Key Responsibilities
- Collaborate closely to streamline the preparation, development, and client approval processes for vital project documents, encompassing drawings, manuals, and completion records. This includes the creation of purchase orders, equipment procurement, certification, and handover documentation
- Skilfully utilise and oversee the project initiation checklist to discern the specific needs of each project. Collaborate with Project Managers to allocate team members effectively.
- Keep the project team informed by updating action items as necessary. In cases where deadlines cannot be met, explore alternative resourcing options.
- Under the guidance of the Project Managers, perform tasks such as interpreting project information, adhering to established procedures, completing templates, and providing regular updates on task status to the project team and relevant stakeholders.
- Create project folders within MS365, organising and managing all relevant information to streamline accessibility for team members within the department.
- Provide valuable support in gathering and maintaining program/project data while ensuring the upkeep of program/project records.
- Create and maintain comprehensive manuals and documentation for client delivery.
- Develop and evaluate Operation and Maintenance Manuals (OMM) by tailoring templates to align with the specific needs and preferences of our clients.
- Utilise Outlook to create and manage calendars for these meetings, keeping team members informed and organised.
- Develop templates for assigning tasks and responsibilities within the Cabling team, streamlining communication and task management.
- Implement clear and open lines of communication with all stakeholders, keeping them informed about project progress, timelines, and any potential issues or changes.
- Build and maintain positive client relationships, addressing their concerns, and ensuring satisfaction throughout the project - may be involved in tenders and handover phases.
- Regularly seek feedback from stakeholders and leverage insights to enhance processes, improve relationships, and optimize the tendering and handover experience for all involved parties.
Qualifications/Experience
- Experience in a construction project environment, including risk management, reporting and budgeting, and an ability to coordinate the delivery of work packages.
- Experience in, or the ability to assist with the compilation and maintenance of program/project information, maintenance of program/project files.
- Proven effective oral and written communication skills, and an ability to work in a team environment developing effective relationships with stakeholders.
- Administrative skills including minute-taking and coordination of meetings.
- Have or be able to attain NV1 Government Security Clearance (desirable).
- Competent in the use of Microsoft Office suite of products.
Core Skills
- Be a team player with the ability to work as part of a vibrant team.
- Excellent customer service skills, time management skills and be able to prioritise tasks.
- A passion to deliver great outcomes with a positive attitude and an eye for detail.
- Demonstrated commitment, drive and initiative to achieve organisational outcomes, with the ability to work independently and autonomously without supervision and as part of a broader team.
- Demonstrated capacity to cooperate and work well with others across the business to pursue goals, share information, show consideration and respect for alternate ideas and solutions.
- Ability to exercise sound judgement, use discretion and observe confidentiality
- Well-developed communications skills, both written and verbal, and proven ability to build and maintain effective relationships with a diverse range of people.
- Understanding of quality, work health and safety and environmental practices.
If you are ready to take your career to the next level, join us and be the driving force behind our projects' success!
All applicants must be Australian citizens in order for applications to be considered.
Only shortlisted applicants will be contacted.
