Project Support Officer Lor4

Please respond to this job if you are an Australian Citizen residing in Australia and have an active PV Clearance.

• Contract start 01 March 2023 To 12 months.
• Australian Citizen, PV Clearance, Canberra role.

Send your responses to
Overview
Operational Engineering Branch within the Australian Signals Directorate (ASD), are responsible for delivering cutting edge capabilities to support ASDs Signals Intelligence, Cyber and Enterprise Capabilities.
These capabilities consists of a combination of:
- Delivery of new capability under the REDSPICE program;
- Delivery of ASD's major capability programs and;
- Enhancing and modernising existing capabilities.
To facilitate this ASD has a requirement for multiple Project Support Officers.
ASD seeks a Project Support Officer that has a proven history of working in complex projects and contributing to the organisational capability within the project.
The Project Support Officer is accountable under general direction to assist several team leads in the delivery of the Project to provide effective administration, procurement and finance support to technical projects.
The Project Support Officer will work independently to undertake a range of administrative tasks including maintaining Risk Registers, Stakeholder Matrix, and management of Program and Project artefacts within the team.
The Project Support Officer will take responsibility for the provision of support services to projects, use and recommends project control solutions for planning, scheduling and tracking projects whilst supporting programme or project control boards, project assurance teams and quality review meetings.
The successful candidate will be required to work cohesively and communicate effectively with other project team staff and stakeholder groups.
SFIA Level Of Responsibility [LOR 4]
Autonomy
Works under general direction within a clear framework of accountability. Exercises substantial personal responsibility and autonomy. Plans own work to meet given objectives and processes.
Influence
Influences customers, suppliers and partners at account level. May have some responsibility for the work of others and for the allocation of resources. Participates in external activities related to own specialism. Makes decisions which influence the success of projects and team objectives.
Complexity
Work includes a broad range of complex technical or professional activities, in a variety of contexts. Investigates, defines and resolves complex issues.
Business skills
Selects appropriately from applicable standards, methods, tools and applications. Communicates fluently, orally and in writing, and can present complex information to both technical and non-technical audiences. Facilitates collaboration between stakeholders who share common objectives. Plans, schedules and monitors work to meet time and quality targets. Rapidly absorbs new information and applies it effectively. Maintains an awareness of developing technologies and their application and takes some responsibility for driving own development.
SFIA Professional Skill Level Description
PROF 4
Takes responsibility for the provision of support services to projects. Uses and recommends project control solutions for planning, scheduling and tracking projects. Sets up and provides detailed guidance on project management software, procedures, processes, tools and techniques. Supports programme or project control boards, project assurance teams and quality review meetings. Provides basic guidance on individual project proposals. May be involved in aspects of supporting a programme by providing a cross programme view on risk, change, quality, finance or configuration management.
Every application requires to address selection criteria as part of application submission
Desirable Criteria * Knowledge of the Project Management methodologies.

• Demonstrated administration and organisational skills within Defences Desktop Environments.
• Demonstrated experience in the management of project governance board engagements.

Essential Criteria * Maintain program and project Risk Registers; including regular reviews and updates; advising team members if they have been nominated to execute risk treatment; and facilitating project risk workshops.

• Maintain project documentation including establishment of a document library and control methods for finalised project documents. Ensure that all final documents meet audit requirements and are easily retrievable.
• Implement stakeholder communication plans, enhancing customer and stakeholder relationships.
• Provide administration support including schedule maintenance, monthly reporting, and resource management.
• Provide general administrative support including management of project record keeping requirements and systems; secretariat support for project meetings and forums and other communications.
• Provide complex office and administrative support to the Program Office.