Reception/ Office Manager

Part time job share opportunity within Sydney CBD

Boutique financial services are currently searching for an experienced Reception/Office admin on a part time basis. You will be the first point of contact when welcoming internal and external stakeholders to their top tier offices.
Through innovative financial solutions, this organisation empowers Australian businesses and projects to complete on the global stage and is committed to accelerating the international success of Australian enterprises.
This role welcomes both internal and external stakeholders, serving as a polished representative for the brand. You will possess exceptional organizational skills, along with written and verbal communication abilities, to effectively manage and execute tasks. This position is pivotal in maintaining and enhancing our brand's image, requiring a professional demeanor and the ability to interact positively with a wide range of individuals.
The roles responsibilities will include but not be limited to:

• Maintain a professional reception environment and a positive first contact experience for all stakeholders.
• Engage proactively with stakeholders to meet on-site expectations, building and developing effective relationships at multiple organisational levels.
• Assist with the setup and servicing of client meeting rooms, maintaining clean and safe workspaces.
• Handle visitor registration, mail and courier services efficiently, ensuring a professional demeanor throughout.
• Oversee the procurement and management of office, pantry supplies, and stationery.
• Coordinate general administrative tasks, including diary management, scheduling, HR documentation, and travel arrangements, ensuring smooth office operations.

If you are a highly motivated and versatile administrative professional with experience in corporate settings, ideally within finance or professional services, possess strong MS Office skills, exceptional organizational abilities, and a commitment to delivering superior customer service. With a high level of integrity and presentation, you will handle confidential matters with discretion. Your excellent communication skills and ability to work both independently and as part of a team will ensure the seamless operation of our executive team's administration.
This role is a job share sitting within a team of 3. The current hours on offer are across Wednesday and Thursday with the scope to gain more hours in the long term. The fixed term contract is immediate start until March 2025.
If this sounds like you and you’re looking for a part time Office Administrator role within a industry leading company, then get in touch with the team @ Boutique today!