Records Officer

Advertised Vacancy Number: DOE892058

This is a permanent full-time position commencing ASAP

Professional Benefits

Working for the Department of Education attracts a range of attractive professional and personal benefits including:

• 11 percent employer contributions to superannuation
• More than 20 days of other leave, including sick leave and carers’ leave

The Role and our Branch

We encourage all applicants with diverse professional experiences to apply.

The Office of the Chief Psychologist is seeking to recruit a motivated and enthusiastic Records Officer.

The Office of the Chief Psychologist oversees the provision of psychology services for schools and their communities. It oversees the provision of professional leadership through Lead School Psychologists to ensure the professional standards, quality assurance and service-wide processes for the Department’s school psychologists.

The successful applicant will work in the School Psychology Service Records Management Unit (SPSRMU) to implement the School Psychology Service records management program in accordance with organisational and legislative requirements. This will include the creation of Student Psychology Files, and the disposition of files to on-site and off-site storage. As the Records Officer you will also assist in providing records management services to School Psychologists and Lead School Psychologists.

It is highly desirable for the successful applicant to have good organisational skills and the flexibility to move between tasks as necessary. Applicants who possess attention to detail and the ability to meet deadlines, who work well within a team environment, and who can work autonomously, are highly encouraged to apply.

Cultural Diversity

The Department is an equal opportunity employer and encourages people with disability, Aboriginal and Torres Strait Islander people and persons from culturally diverse backgrounds to apply.

Your written application will be assessed against the following Selection Criteria:

1. Demonstrated sound knowledge of State Records Act and Standards, records/information management practices and systems.
2. Demonstrated effective organisational skills with the ability to use initiative and work independently and in a team environment.
3. Demonstrated effective verbal, written and interpersonal communication skills, including the ability to deal effectively with individuals at all levels.
4. Demonstrated good computer skills, including a working knowledge of databases, spreadsheets and word processing.

For a full outline of the role responsibilities and selection criteria, please refer to the JDF.

It is recommended that you consider all information contained in the advertisement and any other related information before applying for the vacancy.

All inquiries are welcomed

Please contact Ian Clayton, Senior Records Officer by telephoning (08) 9402 61***or emailing ***********@education.wa.edu.au  

Application Instructions

All applications are submitted online. Select “Apply for Job”, at either the top or bottom of this screen and follow all instructions. It is recommended you have relevant documents completed and ready to attach with your online application. Please allow enough time to complete this process as applications must be received prior to the closing date and time.

Your application should include:

• A four (4) page statement addressing the selection criteria listed above, in context of the role and business needs of the branch
• A CV of up to four (4) pages outlining your employment history and professional learning summary relevant to this position
• The contact details for two (2) work related referees who can attest to the claims made in your written application, preferably one being your current line manager.

After you have submitted your application online, you will receive an email confirming lodgement. If you do not receive a confirmation email, please phone (08) 9264 4***.

If you are having difficulty submitting your online application, please phone (08) 9264 86***for assistance.

Eligibility and Training Requirements

Employees will be required to:

• provide evidence of eligibility to work in Australia for the term of the vacancy
• complete the Department’s induction program within three months of commencement
• complete the Department’s training in Accountable and Ethical Decision-Making within six months of appointment and every three years thereafter.
• complete the Department’s Aboriginal and Torres Strait Islander cultural awareness online course within 3 months of commencement
• complete any training specific to this role required by Departmental policy
• consent to a Nationally Coordinated Criminal History Check and obtain a current Screening Clearance Number issued by the Department of Education’s Screening Unit prior to commencement of employment

The Department applies a four (4) day breach period to this selection process.

Applications must be submitted before 4.30pm (WST) on Monday, 20 May 2024.

Lodgement is system generated. Any submissions at, or after, 4:30pm will not be accepted.   

APPLICATIONS MUST BE SUBMITTED ONLINE

PROFORMA, FAXED, HAND DELIVERED, POSTED, EMAILED AND LATE APPLICATIONS ARE NOT ACCEPTED

This selection process will initially be used to fill the above vacancy. Applicants assessed as suitable during this selection process may be considered for other similar vacancies that occur throughout our division for up to 12 months following this initial appointment. This includes circumstances where this position becomes subsequently vacant should the successful applicant decline or vacate the advertised position.

• endorsed jdf
• 00032727
• Records Officer
• office of the chief psychologist
• ps l2
• mar 2024.pdf

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