Records Officer X 2

Mid-Western Regional Council are looking for two Records Officers to work within the team on a full time basis for 8 months (until the end of September 2024).

About the Role:

• To undertake all aspects of records management in relation to physical and electronic documents; including gathering, recording, dissemination, and disposal of corporate records;
• To follow the requirements of State Records, Local Government Act and Regulations, Council policy and procedures and records disposal requirements;
• To support the Records Coordinator in review of departmental procedures and to identify/communicate concerns or suggestions.
• To assist the Records Coordinator in conducting internal Records management training and use of the Records management System to all new and existing Council Office staff.
• Scan, profile document, register and distribution of incoming mail (postal, faxes and electronic) on a daily basis.
• File and document searches and creation of new files as required (electronic and hardcopy).
• Collection and distribution of Council’s hard copy files (both current and archive) from off-site storage location and register movement of such files.
• Assist with maintenance of Council’s hard copy and electronic records systems, both current and archive.
• Maintain the security and confidentiality of information by ensuring the access to records and the distribution of files is to authorised officers only.
• Attend training provided by State Records and other relevant authorities.
• Communicate effectively with members of the Records team and with council’s internal and external clients.
• Assist in sentencing and the destruction of files in accordance with the Local Government Records General Disposal Authority (GA39).
• Assist in other duties and projects as directed within limits of skills, qualifications and experience.
• Adhere to relevant Workplace Health & Safety policies and practices.
• Promoting and demonstrating the core values and behavioural requirements of the Workplace Environment Statement.

To be successful in this role you will have:

• A minimum of one year experience in records management
• Experience in the use of an electronic document management system
• Higher School Certificate or equivalent
• Knowledge of relevant records management and archiving legislation
• Class C drivers licence
• Understanding of the procedures for registering, classifying and indexing mail, the creation of files, handling legal documents, archiving and record retrieval.
• Ability to comprehend and précis documents
• Ability to recognise and handle confidential matters in a sensitive manner
• High level of accuracy and attention to detail
• Well-developed written and oral communication skills
• Sound computer skills particularly records management systems, email, Word, PDF and operating hardware such as printers and scanners
• Ability to prioritise and organise workloads to meet agreed deadlines
• Ability to work unsupervised and as part of a team
• Knowledge of workplace health and safety responsibilities and a commitment to attending relevant WHS training.

The salary range being offered for this position is $2343 - $2638 per fortnight (dependent on skills, qualifications
and experience) plus superannuation, a RDO every four weeks and
long service leave after 5 years.

Please note - you must address the selection criteria contained in
the online questionnaire for your application to be considered.

Mid-Western Regional Council is an equal opportunity employer that
values diversity. Applicants must be eligible to work in Australia to apply for
any positions at Council.

Further information can be obtained from:

Richard Cushway, Manager Customer Service & Governance

Libbie Coe or Kim Stanton, HR Officers (02) 6378 2***