Regional Administrative Support Officer

Wirrigan Group are an Indigenous Recruitment Agency supporting our clients to attract and a skilled workforce.

We currently have a contract opportunity for a Regional Administrative Support Officer based at Hamilton South for 3 months with possibility of extensions with a NSW State Government Entity.

Primary Purpose of the Role:

The Regional Administration Assistant will provide high-level, efficient administrative and clerical support and contribute towards the effective operation of the business unit.

Key Accountabilities:

• Demonstrate leadership by role modelling collaborative behaviours, celebrating diversity, and supporting employee well-being.
• Coordinate the maintenance of diaries for senior management, arrange meetings, training, and travel requirements to support operational efficiency.
• Administer procurement activities, including raising purchase order requests and reconciling invoices for payment, ensuring compliance with regulatory and legislative requirements.
• Distribute circulars and correspondence, including incoming mail and faxes, keeping managers and staff informed and enabling timely responses.
• Create and maintain files and documents in compliance with records management procedures to ensure efficient tracking, storage, and retrieval of information.
• Gather and collate data to support the preparation and production of key management reports, ensuring accurate and timely information for decision-making processes.

Key Challenges:

• Balancing multiple administrative and clerical support activities within tight timeframes while maintaining accuracy and attention to detail.
• Exercising discretion and maintaining confidentiality in handling critical and sensitive information.

Key Relationships:

Internal:

• Manager: Receive direction, advice, guidance, and performance feedback.
• Team: Participate in meetings, share information, and assist in achieving team objectives and work outcomes.

External:

• Stakeholders: Respond to queries, identify needs, communicate services, and resolve or escalate issues as necessary.

Key Knowledge and Experience:

• Demonstrated experience in providing clerical and Administrative Support services.
• Experience in using software packages for preparing correspondence and reports.
• Diary management experience is a must
• 5 years’ experience in Administration 

Capabilities for the Role:

The capabilities are separated into focus capabilities and complementary capabilities, describing the knowledge, skills, and abilities needed to perform the role effectively.

Focus Capabilities:

1. Manage Self:
2. Communicate Effectively:
3. Deliver Results:
4. Plan and Prioritise:
5. Technology:

• Location: Hamilton South, Newcastle
• Working Model: Hybrid, 1 day per week in the office
• Immediate Start

To Apply, Send CV and cover letter detailing your interest in the role.