AddressDue to our company's growth, we are seeking a motivated and organised Administration Officer to join the dynamic IPS Research Team (RPE)
Key Responsibilities:
- Serve as the first point of contact for the IPS Research Team.
- Provide administrative support across all live projects.
- Assist in stakeholder management, including contacting stakeholders and booking interviews or group meetings.
- Aid in preparing tender applications, ethics applications, meeting agendas, and research reports.
- Support the IPS Research team by sourcing documents for desktop and literature reviews.
- Coordinate engagements by booking venues, organising catering, and tracking attendance.
- Take minutes for meetings, including focus group sessions, as required.
- Prepare document templates and manage digital filing.
- Maintain record keeping, including SharePoint folder management and data input.
- Perform general administrative tasks, including travel bookings, as directed by management.
Skills and Qualifications:
- Current Driver’s License.
- Advanced proficiency in Microsoft applications.
- Relevant Certificates (e.g., Cert II or III in Business Administration or IT, Cert III in Community Services).
- Experience managing team expectations and coordinating changing work priorities.
- Exceptional organisational and time management skills with attention to detail and high accuracy.
- Ability to work independently and as part of a team.
Communication & Interpersonal Skills:
- Communicate effectively with stakeholders, employees, government authorities, private companies, and the general public.
- Work collaboratively to nurture and develop a “One Team” culture across regions and geographical boundaries.
- Good negotiation and influencing abilities.
- Ensure integrity in all interactions with external parties.
Experience & Technical Skills:
- Proven ability to build relationships and manage multiple stakeholders.
- High levels of drive and self-motivation with a commitment to ethical work practices.
- Proficiency in using data, CRM, and project management systems.
- Ability to learn and master new systems and programs efficiently.
- Strong time management, organisational, and planning skills.
- Problem-solving skills for complex and sensitive issues.
- Strong writing and reporting skills.
How to Apply:
If you are a proactive individual with a passion for supporting research initiatives and have the skills and qualifications listed above, we would love to hear from you. Please submit your resume and cover letter via Seek.
No recruitment agencies please.
