Senior Administration Officer

Join a centre led by Indigenous researchers working with communities, government agencies and practitioners.
Be part of meaningful work that will help improve the life chances of Aboriginal and Torres Strait Islander People
Aboriginal and Torres Strait Islander People are strongly encouraged to apply
Based across our vibrant and picturesque and Toowong Campus
About UQ
As part of the UQ community, you’ll have the opportunity to work alongside the brightest minds, who have joined us from all over the world.
Everyone here has a role to play. As a member of our professional staff cohort, you will be actively involved in working towards our vision of a better world. By supporting the academic endeavour across teaching, research, and the student life, you’ll have the opportunity to contribute to activities that have a lasting impact on our community.
Join a community where excellence is at the core of our culture, contributions are valued and a range of are available, such as:
26 weeks paid parental leave or 14 weeks paid primary caregiver leave
17% superannuation contributions
17.5% annual leave loading
Access to flexible working arrangements including hybrid working options, flexible start/finish times, purchased leave, and a condensed fortnight
Health and wellness discounts – fitness passport access, free yearly flu vaccinations, discounted health insurance, and access to our Employee Assistance Program for staff and their immediate family
On campus childcare options
Cheap parking (from just $5.75 a day)
Access paid and unpaid Cultural Leave
Salary packaging options
About This Opportunity
We are seeking an experienced, motivated, energetic and highly organised Senior Administration Officer to support the effective and efficient operation of The Australian Research Council Centre of Excellence for Indigenous Futures (ARC-IFC)
Key Responsibilities Include:
Business Administration
Plan and implement high-quality administrative systems, standard operating procedures and office protocols.
Design and implement administrative/business processes, in consultation with relevant staff,
Undertake complex data entry, retrieval, compilation, visualization and management processes.
Maintain project records, including quarterly reports, IP registers and contracting documentation
Provide administrative expertise to support a range of activities to meet the identified business requirements.
Liaise with internal and external stakeholders to build and maintain relationships which support the operational objectives of the function/department.
Respond to complex or non-routine inquiries which may require interpreting policy, procedures and entitlements as relevant to the role.
Coordinate travel arrangements, including trip planning; travel administration and post-travel reconciliation.
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Committee, Meeting and Event Support
Coordinate meetings, including liaising with key stakeholders/attendees, preparing committee documentation and ensuring meeting governance and protocols are maintained.
Support the successful delivery of events and other engagement activities, including conferences, summits and workshops
Organise seminars as required with the Centre’s Community Engagement & Events Coordinator, including liaison with key contacts and guest speakers.
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Financial Administration
Undertake financial administration responsibilities, including exercising the appropriate financial delegation in accordance with University policy and procedures.
Reconciling business expenses against expense management system data and statements.
For further information about the Centre, please click to view the information booklet.
This is a full-time fixed-term position for up to 3 years.
At HEW level 6, the full-time equivalent base salary will be in the range $86,371.95 - $92,658.90, plus a generous super allowance of up to 17%. The total FTE package will be up to $101,055.18 - $108,410.91 annually. As this role is covered by an Enterprise Agreement, you will also receive regular remuneration increases – at least once a year.
About You
Candidates require highly effective administration, coordination and interpersonal communication skills and demonstrate a commitment to providing a high level of customer service.
Aboriginal and Torres Strait Islander People are strongly encouraged to apply
A degree with subsequent relevant experience; or an equivalent combination of relevant experience and/or education/training.
Demonstrated skills in providing a high level of customer service, including excellent interpersonal skills and appropriate communications with Indigenous communities.
A high level of proficiency in the Microsoft Office suite (Word, Excel, PowerPoint and Outlook).
Office management skills and capabilities
Demonstrated ability to understand and apply a range of rules, policies and processes with regard to the regulatory and legislative context.
Excellent written and verbal communication skills.
Skills in project coordination.
Highly effective organisational, time management and problem-solving skills.
Working knowledge of University administrative systems, policies and procedures or the capacity to rapidly acquire this knowledge.
In addition, the following mandatory requirements apply:
Work Rights: You must have unrestricted work rights in Australia for the duration of this appointment to apply. Visa sponsorship is not available for this appointment.
Background Checks: All final applicants for this position may be asked to consent to a criminal record check. Please note that people with criminal records are not automatically barred from applying for this position. Each application will be considered on its merits.
Questions?
For more information about this opportunity, please contact Shane Boseley, Deputy Director, Strategy and Operations at
For application queries, please contact stating the job reference number (below) in the subject line.
Want to Apply?
All applicants must upload the following documents in order for your application to be considered:
Cover letter addressing the ‘About You’ section
Resume
Other Information
At UQ we know that our greatest strengths come from our diverse mix of colleagues, this is reflected in our ongoing commitment to creating an environment focused on . We ensure that we are always attracting, retaining and promoting colleagues who are representative of the diversity in the broader community, whether that be , , , , or . Accessibility requirements and/or adjustments can be directed to
If you are a current employee (including casual staff and HDR scholars) or hold an unpaid/affiliate appointment, please login to your staff and visit the internal careers board to apply for this opportunity. Please do NOT apply via the external job board.
Applications close Wednesday 31st January 2024 at 11.00pm AEST (Job Reference Number - R-34426).