Senior Document Controller

Victoria, Australia

Provide your expertise in Document Control

Be a part of shaping Australia's Energy Future

Careers with Purpose > Collaborative > Inclusive > Flexible Work Environment  

We’re an energised team who is passionate about our customers, strive for operational excellence and a sustainable future for our people and our community. 

About the Role

We’re looking for a flexible, dedicated and experienced Document Controller to join us on this growing project enabling renewables. With your keen eye for detail and passion for quality, joining us means being a part of the energy transition. You’ll thrive in an environment with a supportive team, where no two days are the same and there is true opportunity for growth. Contributing to the fast-paced project you will be a lynchpin in ensuring deadlines are met by receiving and issuing documentation in-line with WRL’s Document Control processes and procedures.

You will be part of the Western Renewables Link (WRL) Project Management Office, supporting all streams throughout the project lifecycle. WRL is critical transmission infrastructure required to unlock the renewables energy potential of western Victoria as a key Renewable Energy Zone and will help to deliver clean and affordable energy to all Victorians.

This role will report to the Document Control Lead and is located at Southbank, Victoria  

We are a flexible and truly hybrid workplace.

What you will deliver

• Maintain Aconex (document management system) and SharePoint (document repository) on a daily basis including monitoring and actioning requests received in the Document Control work queues by receiving, recording anddistributing project records and deliverables,.
• Work across multiple sub-projects within WRL including embedded Sydenham Terminal Station Rebuild project.
• Monitor and action requests received in the WRL Document Control work queues to defined Client and Project Service Level Agreements (SLAs).
• Maintain project document registers for project compliance
• Governance of, and support to the project team with, the storage of project records and documentation, using the corporate and Project electronic document management systems.
• Document Quality Assurance (QA) and Quality Control (QC) checking to ensure the format is to project standards.
• Assist in the review and development of Document Control Work Instructions and Procedures.
•  Instruct and train the project team, ensuringf Document Control Work Instructions and Procedures are followed.

What we like about you

• Demonstrated understanding of document lifecycles and document management systems including Aconex and SharePoint.
• Understanding of Information, Records and Document Control principles within a project environment
• Ability to work with confidential information and records whilst maintaining discretion.
• Strong organisational skills and demonstrated effectiveness handling multiple tasks, setting priorities, managing timeframes and meeting deadlines under pressure.
• Ability to communicate effectively with all levels of management and staff (verbal and written), including internal and external stakeholders
• 3-5 years experience as a Document Controller

Inclusion and Diversity

We are committed to creating a diverse and inclusive workplace, one that fosters belonging, where everyone brings their unique strengths and innovative ideas.

AusNet partners with Work180 and Kinaway to support these diversity pillars and has Employee Network Groups that support Pride and LGBQTIA+, Cultural and Ethnic Awareness, Disability, Working Parents Group, Women’s Network and Young Professionals Network.

What we offer at AusNet

• A diverse, inclusive, and supportive team culture who supports you to lead and achieve.
• We care about what flexibility means to you and flexible working options are fully supported, to better balance work, personal and family commitments.
• A wide range of employee benefits such as income protection, corporate discounts, salary sacrifice options including novated leasing.
• Learning culture with ongoing development and career opportunities to enable a career with purpose.

Our Ethos

At AusNet you don’t need to check every box. 

We have key requirements which are important, but we also know that the best candidate may not tick all the boxes so, if you have the experience and capabilities for a portion of the role, Apply Now to join our energised team.

Our job ads are working over the Christmas period, but we're not!

As we are entering the Christmas Shutdown period, please note that we won't be monitoring, reviewing or shortlisting until our return in January 2024.

The AusNet Talent Acquisition team wish you a joyful Christmas break, and look forward to connecting in the new year!