Senior Document Controller

Job Overview:

As a key member of the project management organization, the Senior Document Controller will play a crucial role in ensuring the effective management and control of documents and correspondence through Oracle Aconex. This role encompasses the maintenance, implementation, and administration of Aconex, along with providing support to other functions in Aconex Cost and Oracle P6 Cloud, especially API integrations between systems. The Senior Document Controller will be pivotal in maintaining the integrity and accessibility of documents, which is essential for the successful development and delivery of Equis renewable energy project portfolio.

Key Responsibilities:

• Oversee the administration and maintenance of Aconex, ensuring optimal performance and compliance with project and organizational standards. This includes managing document transmittals, revision status, numbering structures, and correspondence types such as RFIs, TQs, Letters, NCRs, etc.;
• Collaborate with IT and project management teams to support API integrations between Aconex, Aconex Cost, and P6 Cloud. This involves troubleshooting issues and working on enhancements to improve system interoperability;
• Develop and deliver comprehensive training programs for internal stakeholders and contractors on using Aconex, focusing on standard document and correspondence control specifications. This includes a "train the trainer" approach to ensure widespread proficiency across projects;
• Implement and monitor quality control measures for document and correspondence management to ensure accuracy, completeness, and compliance with project requirements;
• Provide ongoing support to project teams in document control practices, ensuring efficient and effective communication and documentation flow;
• Continuously identify and implement improvements in document control processes and systems to enhance project efficiency and data integrity; and
• Act as the primary point of contact for all matters related to Aconex within Equis Australia. Collaborate with project teams, IT, contractors, and other stakeholders to ensure cohesive document and correspondence control practices.

Qualifications and Skills:

• Minimum 5 years’ experience in information technology, business administration, engineering, or a related field in Construction or Engineering;
• Proven experience in document control
• Strong technical proficiency in Aconex, including its integration capabilities;
• Experience with API integrations, SharePoint and Power BI;
• Excellent training and presentation skills, with the ability to effectively communicate technical information to non-technical audiences;
• Strong problem-solving skills and the ability to work collaboratively across different teams; and
• Detail-oriented with strong organizational and project management skills.

Additional Notes

Organisational Context

Founded in 2010, Equis is a leading renewable energy developer and operator with a successful track record of developing over 200 renewable energy projects across SE Asia. In 2019, Equis pivoted to focus solely on developed markets in Asia-Pacific countries (currently Australia, Japan and South Korea) to develop projects in renewable energy, biomass and waste infrastructure sectors. Equis currently employs over 150 investment, engineering, procurement, construction and operational professionals across its offices in Australia, Seoul, Singapore and Tokyo. Equis continues to rapidly grow its platforms and is hiring high-caliber professionals to join its team which is predominantly based in Melbourne. Equis Australia is a fast-paced and driven team, working across projects primarily in Eastern Australia.

Objective

Support the development, design, construction, commissioning and operation of renewable energy assets including solar, battery, hydrogen, wind and waste to energy.

Benefits

• People-oriented environment.
• Competitive salary package with yearly bonuses (STI) and long-term incentive (LTI) plans.
• Benefits including health insurance, daily catering.
• Career development opportunities.
• Professional development – training, conferences and seminars.
• Culture – convivial and collaborative work environment.

More details

• Work location: Brighton, Victoria.
• Work hours: Monday to Friday (standard business hours).
• WFH flex: Once a week.

For more information, please visit Equis Careers'.

****As a company that values diversity as a source of talent, we work to foster an inclusive environment that promotes respect, belonging and engagement so that everyone can participate in our recruitment and workforce process on an equal opportunity basis. We invite everyone to apply regardless of origin, circumstances, background, or condition. Equis strives to impart fair, equitable, diverse and inclusive recruitment practices and work culture.****