Senior Facilities Officer

Chief Operating Officer Group | Procurement Property & Contracts | Property | National Facilities

A career in Facilities Management (FM) is one of the best moves you will ever make. Why? Because our work is so diverse. Facilities Management is everything in property from service delivery to stakeholder engagement to asset management to finance to compliance to managing contracts and contractors.  A Facilities Management position in Home Affairs will have you managing and problem solving for some of the most diverse properties in the Australian Government portfolio. Aside from that; we'll empower you to work where you're at your best. You'll be part of a dynamic national team with shared values for excellence, strong communication and stakeholder outcomes. We attract people from a wide variety of backgrounds and we excel at building and maintaining a diverse inclusive workplace that fosters innovation and we love what we do. 

Our Branch manages the planning, procurement, leasing and management of office and residential accommodation in Australia and overseas. This includes (but is not limited to) capital works, staff accommodation, airport and seaport leasing, operational properties, facilities management, spatial management, and contract management arrangements.

Our ideal candidate

• You are a confident communicator, with the ability to build and sustain stakeholder relationships and engage with various business lines and levels.
• You are a problem solver with the ability to juggle competing deadlines and tasks within a dynamic workplace.
• You are resilient and have an ability to work with an agile mindset, adapting to new and changing priorities.
• You are self-aware and have a high-level of initiative, flexibility and resourcefulness.
• You are a self-starter with excellent time management skills, attention to detail and an ability to plan and schedule works.

Duties and responsibilities

• Work order management including logging, review and escalation of unresolved work orders.
• Scheduling of contractor attendances and contractor oversight.
• Undertake quality control and quality assurance processes to ensure compliance.
• Management of site commissioning and decommissioning activities.
• Develop and maintain strong and cooperative working relationships with contractors, business areas, and stakeholders.

Additional information

• Previous experience in property management, leasing, a trades background or contract management would be well regarded but not necessary. You'll build your skills in time.
• A flexible work environment is offered however facilities staff are required to maintain properties and we can't do this from home. We offer our experienced staff the ability to work two days at home and three in the office but if there are operational requirements then work in the office will increase at periods of high tempo.
• We offer staff the use of a work car to get to various sites.
• You'll be part of a national team that reports to a director in Canberra.

We have vacancies currently in VIC, NSW and SA. We are establishing merit pools to draw from should positions become available in other regions.

How to apply

Submit your application and CV through the Home Affairs’ recruitment system (ourPeople) before the closing date on 02/06/2024 at 11:59pm (midnight) AEST  – Late applications will not be accepted.

As part of your application you will be required to prepare and submit a one page applicant response document addressing two questions:

1. Tell us about a time when you've had to make an immediate decision on a critical issue. What was the situation? Describe your actions and the outcome. On reflection would you do anything differently?

2. You're working with your team members on a building relocation with a two week time frame. You're a part of a team that is relocating multiple business areas to numerous buildings while a fit out is being done. One of these buildings has not been set up as an office base previously. What are the sorts of things you need to consider carrying out during this period?

You are not required to have existing knowledge of facilities management when preparing your answers to these question.

Applicant response documents must be a minimum 11pt font in MSWord or PDF format, include your full name and the Requisition Number – 132546 in the document footer.

Eligibility

To be eligible for the position you must be an Australian Citizen.

The successful candidate will be required to obtain and maintain a Baseline Vetting (AGSVA) security clearance and an Employment Suitability Clearance (ESC).

Diversity and inclusion

The Department is committed to workforce diversity and applicants who are Aboriginal and/or Torres Strait Islander, come from a diverse cultural or linguistic background or have a disability are encouraged to apply.

Technical assistance

For technical enquiries please call or email for assistance:

Please include any applicable screen captures, a response will be provided during business hours.

Notes

The Department of Home Affairs offers an attractive remuneration package, including salary, superannuation benefits and flexible working conditions appropriate to the level of the position.

The Department may provide relocation assistance to eligible APS employees required to relocate. The level of assistance will vary depending on the reason for relocating and your personal circumstances. For further information please enquire with the contact officer listed in the advertisement.

Candidates should be aware that in roles where vaccination against COVID-19 is required by public health orders/directions or other legislation proof of vaccination will be required. If a candidate is not fully vaccinated or is unwilling to be vaccinated within a reasonable time period, they may not be offered that role.