AddressWorking in partnership with the NSW Government, the Parklife Metro consortium is working on an exciting new metro rail infrastructure project in Greater Western Sydney.
Comprising, Plenary, RATP Dev, Siemens and Webuild, the private sector partners are looking to build their metro rail expertise to deliver this city-shaping project, which will be delivered under a Public Private Partnership model and will provide a major economic stimulus for Western Sydney.
We are currently looking to appoint a Site Administrator to work within our construction & commercial teams.
Benefits:
- Work on one of the biggest projects in Western Sydney that will pave the way for your career
- Growth and development opportunities
- Competitive remuneration package
- For our Western Sydney applicants, work close to home
As a Site Administrator, you will be responsible for providing administrative support, which may include managing the day-to-day activities of team, inclusive of diary management/scheduling, communications, reporting, records management, procurement, accounts/invoices, travelling & logistics and purchasing. Assistance may also be required in client relationship management including, events, and management meetings.
We look forward to welcoming an energetic and positive individual to work in a supportive and dynamic team and to learn the skills and tools required to contribute to the continued success of the Construction team.
Key Responsibilities:
RECEPTION:
- Maintain docket registers in Excel spreadsheets accurately
- Receipt dockets for HG PO's in SAP in a timely manner
- File dockets by supplier until matched with invoices
- Clear old dockets from folders where invoices have occurred (automatch)
- Reconcile dockets and invoices and resolve any issues (docket missing)
INVOICES:
- Balance invoices with dockets
- Process invoices (webcycle) within Edifice
- File invoices by supplier until sent to archives
ACCRUALS:
- Ensure a good and current knowledge of Cost Codes for the site
- Prepare monthly listing of outstanding receptions for the Cost Controller
CREDITS:
- Create Credit note requests for each invoice as required
- Close out old Credit notes
PURCHASE ORDERS:
- Amend Purchase Orders as requested by Engineers
- Create and Update Purchase orders for Open Orders as required
IMPROVEMENTS AND REPORT:
- Prepare adhoc reports as required
- Provide feedback to Senior Site Administrators regarding any processes and recommend improvements
COMMUNICATION:
- Maintain good relationships with Site Team (Project Manager, Engineers etc)
- Escalate invoice rate discrepancies to Engineers or Senior Site Administrator's as appropriate
- Resolve specific invoice issues with AP as appropriate
- Communicate with Contracts and Purchasing as required with SAM input
Criteria:
- Tertiary Qualification in Business Administration or similar field is desirable
- 2+ years experience as an Administrator or Receptionist
- Strong organizational and multitasking abilities.
- Excellent communication skills, both verbal and written.
- A quick learner
Additional information
- Be a part of a landmark, city shaping project
- Defined career progression and development opportunities
- Competitive remuneration package
