Address Administration & Secretarial
Source: uWorkin
About North East Link
The Spark Consortium has been selected to deliver the Central Package of the North East Link Project - Victoria's biggest road project.
The Spark Consortium’s Design and Construction Contractor - which comprises Webuild, CPB Contractors, GS Engineering and Construction and China Construction Oceania - will deliver the twin three-lane tunnels and key interchanges for the project.
The Central Package will be delivered as a Public Private Partnership and provides three-lane twin tunnels that will close the missing link in Melbourne’s freeway network from the M80 Ring Road to an upgraded Eastern Freeway, reducing journey times and diverting heavy vehicles away from local roads. Up to 135,000 vehicles will use North East Link every day, reducing congestion in the north-east while maintaining local roads.
About the opportunity
If you thrive in a fast-paced environment and have an eye for precision, this role is tailor-made for you! We have an exciting opportunity for a Site Administrator to join us on the North East Link Project to provide our construction team with ongoing administrative support.
You will play a pivotal role in providing administrative support, which may include managing the day-to-day activities of team, inclusive of diary management/scheduling, communications, reporting, records management, procurement, accounts/invoices, travelling & logistics and purchasing. Assistance may also be required in client relationship management including, events, and management meetings.
Please note this role is full time role based at one of our various site offices with limited access to public transport therefore it will be an essential requirement of the role to have your own vehicle.
You will be responsible for:
- Registering and overseeing incoming and outgoing correspondence and documentation
- Preparing relevant documentation including assisting with the formatting/typing of correspondence, submissions and presentations
- Maintain an effective filing/archiving system to ensure records and documents are suitably protected from damage and are readily available
- Continuously seeking ways to improve the provision of services and processes
- Implementing and support change strategies
- Performing administrative tasks including data entry, budgeting and forecasting for the project, paperwork
- Ensuring that the required materials are delivered to the worksite by liaising with suppliers and clients.
- Managing systems and processes to enable timely and accurate administrative recording, reporting and analysis of information
- Preparing and issuing site instructions
- Documentation for procurement and variations
- Co-ordinating the planning & scheduling activities on the project of Project Team members including suppliers and contractors, as directed by the Project Manager/Senior Site Administrator
Minimum requirements for this role include the following:
- Previous administration experience within a construction, resources, or industry environment is desirable
- Proficient use of Microsoft Word, Excel and PowerPoint.
- Strong organisational skills and ability to work in a fast-paced environment.
- Clear written and verbal communication skills.
- Ability to work to deadlines and manage conflicting priorities in a high-volume work environment
What we offer:
- Monthly social events
- Reward and recognition program
- Flexible working arrangements
- Strong culture charter
- Ongoing career support and development opportunities
If this opportunity is of interest to you, please click on the ‘Apply now’ button to register your interest and please also subscribe to ‘Job Alerts’ to be notified of upcoming opportunities with SPARK.
Whilst we are keen to hear from candidates with proven infrastructure project experience or experience working for a Tier 1 or Tier 2 Contractor to be a part of an iconic construction project in Melbourne, Victoria, we also will consider applicants that are seeking to enter or re-enter the industry.
SPARK is committed to equal employment opportunity (EEO) and actively seeks to remove barriers people may face in gaining a successful position on the North East Link Central Package. We value diversity, inclusion and equity through providing a working environment where all employees feel included, valued, and free to bring their different skills, experiences and perspectives.
