Student Support & Administration Assistant (Charleville)

Broaden your career within one of QLD’s largest employersPlan for your future with a generous 17% superannuation allowanceBelong to a supportive community where your work genuinely makes an impactBased atAbout UQAs part of the UQ community, you’ll have the opportunity to work alongside the brightest minds, who have joined us from all over the world.Everyone here has a role to play. As a member of our professional staff cohort, you will be actively involved in working towards our vision of a better world. By supporting the academic endeavour across teaching, research, and the student life, you’ll have the opportunity to contribute to activities that have a lasting impact on our community.Join a community where excellence is at the core of our culture, contributions are valued and a range of are available, such as:26 weeks paid parental leave or 14 weeks paid primary caregiver leave17% superannuation contributions17.5% annual leave loadingHealth and wellness discounts – fitness passport access, free yearly flu vaccinations, discounted health insurance, and access to our Employee Assistance Program for staff and their immediate familyAbout This OpportunityThis is an exciting opportunity for an organised, personable and customer focused Student Support and Administration Assistant to join Southern Queensland Rural Health (SQRH) in Charleville.SQRH is a Commonwealth-funded University Department of Rural Health and is a joint initiative of The University of Queensland (UQ), University of Southern Queensland (UniSQ), Darling Downs Hospital and Health Service (DDHHS) and South West Hospital and Health Service (SWHHS).As the Student Support and Administration Assistant, you will provide a wide range of administrative and Student Support including accommodation coordination and facilitating the efficient and effective functioning of day-to-day Student Support and administration procedures, operations and logistics.Key responsibilities will include:Working under general supervision, provide high level administrative support to staff.Facilitate efficient functioning of the office's day to day procedures and operations.Assist with processes and procedures in relation to student accommodation for students on clinical placement. This includes assisting with accommodation bookings, accommodation security processes, and accommodation property maintenance and inspections.Liaise with internal and/or external clients and stakeholders, including answering routine queries and providing advice as relevant to the role.Apply a range of desktop-based programs and/or management information systems.Undertake office reception tasks, including meeting, coordinating and briefing visitors.Coordinate committee/meeting/engagement activities, including booking rooms, scheduling meetings, drafting relevant documentation, taking minutes, monitoring RSVPs and liaison with attendees.Administer relevant financials (i.e. manage reimbursements and other expenses in accordance with University financial policy and procedures).This is a full-time, fixed-term position through to 31 December 2025.At HEW level 4, the full-time equivalent base salary will be in the range $71,640 - $75,957, plus a generous super allowance of up to 17%. The total FTE package will be up to $83,818 - $88,870 annually. As these roles are covered by an Enterprise Agreement, you will also receive regular remuneration increases in line with the Enterprise Agreement.About YouCompletion of a Cert IV or Diploma with relevant work experience; Cert III with extensive relevant work experience; completion of a post-trades certificate and extensive relevant experience and on-the-job training; or an equivalent combination of relevant experience and/or education/training.Demonstrated high level of proficiency in the Microsoft Office suite (Word, Excel, PowerPoint and Outlook) and previous exposure to practice management software.Excellent verbal and written communication skills.Demonstrated skills in providing a high level of customer service, including effective interpersonal skills.Effective organisational, time management and problem-solving skills.In addition, the following mandatory requirements apply:Work Rights: You must have unrestricted work rights in Australia for the duration of this appointment to apply. Visa sponsorship is not available for this appointment.Mandatory Immunisations: It is a condition of employment for this role that you will be required to provide evidence of immunisation against certain vaccine preventable diseases.On Call: This position will be required to be on call at times to maintain our Student Support services.Travel: This position is primarily based in Charleville, however travel may be required to work from other sites across the Darling Downs and South West Queensland regions as required.Questions?For more information about this opportunity, please contact Christie-Anne Hunter (Deputy Director, South West, SQRH) via email at or phone 4573 5000.For application queries, please contact stating the job reference number (below) in the subject line.Want to Apply?All applicants must upload the following documents in order for your application to be considered:Cover letter addressing the ‘About You’ sectionResumeOther InformationAt UQ we know that our greatest strengths come from our diverse mix of colleagues, this is reflected in our ongoing commitment to creating an environment focused on . We ensure that we are always attracting, retaining and promoting colleagues who are representative of the diversity in the broader community, whether that be , , , , or . Accessibility requirements and/or adjustments can be directed toIf you are a current employee (including casual staff and HDR scholars) or hold an unpaid/affiliate appointment, please login to your staff and visit the internal careers board to apply for this opportunity. Please do NOT apply via the external job board.Applications close Monday 13 May 2024 at 11.00pm AEST (Job Reference Number: R-38167).