Submissions Coordinator

The Role - Submissions Coordinator

JPW is looking for a Submissions Coordinator to join our studio. The Submissions Coordinator will assist the leadership team in strategically researching, planning for, and submitting project opportunities. This role will include the ongoing renewal and development of the library content for submissions, awards, and include digital communications.

About JPW

JPW is one of Australia’s leading design practices with major built works in architecture, landscape architecture, planning, urban design, interior design, and exhibitions.

We are a diverse studio unified by a shared purpose to create timeless spaces and places where people work, live and play. Our projects inspire, uplift and enrich our cities, communities, environment and ecologies.

Based in Sydney, we work around Australia and internationally. We value collaboration, innovation, and agility. Our approach prioritises listening, generosity and curiosity. We are industry leaders and consistently deliver excellence.

Key areas of responsibility in this role include:

• Preparing high-quality submissions for Expression of Interest and Requests for Tender across a broad range of sectors in architecture, urban design, and landscape architecture.
• Interpret briefs to structure, identify and source collateral, engaging the studio knowledge and expertise as needed. 
• Efficiently plan and work to deadlines. 
• Liaise with studio leadership and external collaborators to coordinate content inputs and contributions as required.
• Use InDesign, Photoshop, Excel and Word to efficiently produce high-quality submissions.
• Continually work to improve and streamline the submission process.
• Develop resources including CVs, project sheets, database information, and image libraries.
• Monitor pipelines and support broader profile and communications initiatives.

Essential Criteria:

• A proven record of industry experience with the submissions process for all scale of tenders.
• A strategic understanding of the architectural sector to analyse a client brief or tender requirements and prepare response plans for submissions.
• Organised, cool under pressure and able to manage multiple simultaneous assignments.
• Excellent communication and liaison skills to work well with others and with a leadership team.
• High proficiency in Adobe InDesign, Photoshop, and the Microsoft Suite.
• Graphic design literacy and strong attention to detail and accuracy.

Desirable Criteria:

• Skills in image editing
• Digital or Communications experience

Benefits and Culture:

• Work within a diverse future-focused studio environment which supports a balanced social and professional culture.
• Training and growth opportunities.

Applications:

JPW is an equal opportunity employer, and all applications are treated confidentially.

The right to live and work in Australia with no restriction is imperative.

This is not a project role - and only shortlisted candidates with Submissions experience that meet the criteria will be contacted.

Please forward your CV and Portfolio as a PDF attachment by email to: *******@jpw.com.au