Workforce Transition Analyst

At Peter Mac we aim to continuously improve cancer care, research and education across all cancers and for all people affected by cancer: changing lives, breaking new ground. Everything we do is underpinned by our core values, Excellence, Compassion and Innovation. Welcoming people from a wide variety of different backgrounds and experiences is critical to fostering innovation, cultivating compassion, attracting and retaining top talent and providing the best possible cancer care for our patients.YOUR ROLE IN OUR FUTUREThe Pathology Network West (PNW) is a large transformation project to bring the precinct pathology teams together in a single pathology service. The Workforce Transition Analyst will facilitate the seamless transfer of the Peter Mac pathology workforce to a new public pathology entity. This role will be responsible for the accuracy of employee data enabling the PNW offer and acceptance process and transfer of employee records to the new public pathology entity. This is an excellent opportunity to learn and develop your employee relations skills for a 9 month assignment.Reporting to the Manager Workplace Relations & Business Partnerships at Peter Mac, you will work closely and support the P&C Lead for the PNW project based at RMH, and work closely with other Analysts at RMH and RCH.An understanding of HR or industrial relations, experience in contracts and reading enterprise agreements is required. Skills in HRIS reporting (through People Hub) and an understanding of excel reporting tools will help you be successful.Hiring manager: Marco De MarteEmail: marco.demarte@petermac.orgApplication close: 11:59pm, Friday, 19th April 2024Position SummaryThe Workforce Transition Analyst will facilitate the seamless transfer of Parkville pathology workforce to a new public pathology entity. This role will be responsible for the accuracy of employee data enabling the PNW offer and acceptance process and transfer of employee records to the new public pathology entity.Enterprise AgreementHealth and Allied Services, Managers and Administrative WorkersClassification or Salary RangeHS4Immunisation Risk CategoryCategory C: Position within a non-clinical setting.Key RelationshipsInternal

• Local HR Team
• People and Culture Lead - PNW
• Local Finance and Payroll teams
• PNW Project team

ExternalEducationSkillsEssential Requirements

• Human resources or industrial relations experience, must have a thorough understanding of contracts of employment, employment legislation and interpretation of industrial instruments
• HRIS reporting expertise and an ability to design and run reports, and /or work with key stakeholdes on report requirements. Must be able to standardise raw data into a consumable format.
• Must be able to create and track HR metrics
• Must be proficient in MS Excel (e.g. advanced formulas, pivot tables, charts, lookups etc)

Desirable Requirements

• Relevant qualification in Employment Law/Industrial Relations or HR
• Payroll or remuneration and benefits experience
• Experience with rostering or a medical workforce
• Previous experience working on an intergration, divestment or merger
• An understanding of capabilities, curiosity and openness to learning and an ability to drive assigned activities to completion

Certifications, Licenses & RegistrationsKey Accountabilities1.Employment transition

• Create an inventory of all transitioning employees and relevant terms, conditions, and benefits including employment compliance requirements e.g., Working with Children Checks, AHPRA registration etc. All data is checked against payroll reports, contract of employment industrial instruments and local agreements.
• Create a monthly report on the in-perimeter list documenting key employment metrics, i.e., number of new starters, leavers, trending insights into leave, attrition, recruitment, FTE/headcount that is represented in a succinct and suitable format for executive committees.
• Make recommendations to the development of PNW employment artefacts (contract of employment, position descriptions etc)
• Enable the PNW offer and acceptance process which requires impeccable attention to detail, an understanding of the contact of employment and the tech savviness to manage a digital mail distribution
• Preparation of employee records - e.g. collating all materials into a central repository to enable employee data migration
• Participate in other Human Resources activities and projects as required to support the project

2.People policies and site related benefits

• Review current state of parkville people policies site people policies on local intranet or embedded in quality management system and make recommendations for changes
• Contribute to the development of a PNW suite of people policies
• Capture all local employee benefits a i.e., parking or staff discounts

3.PNW Transformation

• Providing ad-hoc support to the People and Culture Lead and or the PNW Program in relation to workforce data deliverables
• An ability to deep dive into different workforce issues as they arise during the project

4.Stakeholder Management

• Work collaboratively and effectively with local P&C HR team and the PNW project team
• Establish clear communication and effective communication with pathology department and senior stakeholders
• Strong collaboration and engagement with PNW project and Precinct stakeholders.
• Respond to allocated stakeholder enquiries in a timely manner, seeking advice and guidance from HR Partner where required

Key Accountabilities (Contd..)COMPETENCIES Build partnerships

• Effectively builds formal and informal networks across the Parkville precinct

Attention to detail

• Very attentive to accuracy and detail and ensures data is validated

Communicates effectively

• An ability to develop a clear understanding of requirements to stakeholders and an ability to develop working relationship

Analytical

• Ability to collect and analyse information, takes initiative to problem solve and make recommendations

Self-leadership

• An understanding of capabilities, curiosity and openness to learning and an ability to drive assigned activities to completion

For further information about this opportunity, click Apply to be redirected to the Peter Mac Careers page where you can review the position profile. Alternatively, please contact us for a confidential discussion.Peter Mac requires its staff to be fully vaccinated against COVID-19. Please contact us if you would like to discuss this requirement.WHY WORK FOR PETER MAC

• Peter Mac offer a range of benefits which support our people both personally and professionally.
• Our staff benefits include award winning facilities, professional development and events, a health and wellbeing program, flexible work practices and policies and financial benefits such as salary packaging.
• We encourage applications from Aboriginal and Torres Strait Islander people, all members of the LGBTQI community and people with a disability.