AddressAustralian based private property group located in the heart of the Sydney CBD. Due to ongoing expansion, we are now looking for an Accounts Assistant / Office Administrator to perform bookkeeping and a variety of administrative and clerical tasks, while also being our front of house.
This person will play a key role in supporting the finance team with the Accounts Assistant function, providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities such as coordinating meetings, booking appointments, making travel arrangements, stocking supplies, welcoming guests, and offering assistance and drinks for meetings.
The ideal candidate should have 2-3 years of general bookkeeping experience, have excellent oral and written communication skills and be able to organise their work using tools, like MS Office and office equipment.
Detailed Responsibilities
- Perform the bookkeeping function, consisting of daily bank reconciliation, coding, and filing of supplier invoices, raising sales invoices, preparing invoices for payment, uploading of bank payment files, raising journals, and attending to supplier queries
- Assist with general ledger reconciliation and financial month end close
- Chasing invoices and receipts for travel & credit card
- Submit and reconcile expense reports
- Plan meetings, organise and schedule appointments
- Write and distribute email, correspondence memos, letters, and forms
- Assist in the preparation of regularly scheduled reports
- Develop and maintain a filing system
- Update and maintain office policies and procedures
- Order office supplies and research new deals and suppliers
- Maintain contact lists
- Book travel arrangements
- Provide general support to visitors
- Act as the point of contact for internal and external clients
- Liaise and handle requests and queries from senior managers
Requirements
- Experience with using accounting software, such as MYOB or Xero
- Proven experience as an Administrative Assistant, or Office Admin manager
- Knowledge of office management systems and procedures
- Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
- Excellent time management skills and the ability to prioritise work
- Attention to detail and problem-solving skills
- Excellent written and verbal communication skills
- Strong organisational skills with the ability to multi-task
This salary range is about AUD70k to AUD85k base salary, depending on experience. This is a great opportunity
