Accounts Payable Office Administrator

GYROstream is a growing digital music distribution business with its head office in the heart of Fortitude Valley. An exciting opportunity exists for an administration whizz with Accounts Payable experience to ‘be the glue’ and assist in the smooth running of various administrative and basic accounting functions.

This multi-faceted role plays a pivotal role in ensuring the smooth functioning of financial operations and providing administrative support to executive management. This multifaceted position requires a keen eye for detail, strong organizational skills, and the ability to manage diverse responsibilities efficiently.

The role requires a highly organised individual with exceptional attention to detail and accounting and/or bookkeeping experience. You will possess excellent time management skills and be an expert communicator. Knowledge of Xero and intimate knowledge of GSuite and Excel is required .

You are a confident, enthusiastic and results-driven person who thrives on getting the details right and using good processes.

KEY RESPONSIBILITIES

Accounts Payable:

• Process invoices, expense reports, and payments accurately and in a timely manner.
• Verify and reconcile invoices with purchase orders and receipts.
• Communicate with vendors regarding payment inquiries and discrepancies.
• Maintain vendor files and ensure compliance with payment terms and contracts.
• Assist in month-end closing procedures, including accruals and account reconciliations.
• Liaise with external bookkeeper

Financial Record Management:

• Maintain organized and up-to-date records of Accounts Payable transactions.
• Generate financial reports and summaries as needed for management review.
• Assist in the preparation of budgets and forecasts by providing relevant financial data.

Executive and Office Admin Support:

• Provide high-level administrative support to executive management, including calendar management, meeting coordination, and minute taking.
• Be the point person for all travel arrangements made within the company.
• Draft correspondence, presentations, and reports for executives.
• Handle confidential information with discretion and professionalism.
• Assist with basic HR admin tasks including issuing letters and onboarding new employees
• Conduct research and compile data to support decision-making processes.
• Liaising with key stakeholders on basic matters - cleaners, plant company, landlord, fire safety, insurance
• Ensure the smooth running of the office amenities and functional elements e.g. responsible for stationery orders, post & office repairs

Qualifications:

• Bachelor's degree in accounting, finance, business administration, or relevant field.
• Proven experience in Accounts Payable, financial administration, or related field.
• Proficiency in accounting software Xero and Excel
• Advanced knowledge of G Suite basic applications such as Sheets, Calendar and Docs
• Experience using Employment Hero platform desirable but not required
• Strong organizational skills with the ability to prioritize tasks and meet deadlines.
• Excellent communication and interpersonal skills.
• Discretion and integrity when handling confidential information.
• Attention to detail and accuracy in financial record-keeping.
• Proactive problem-solving abilities and a collaborative attitude.
• Prior experience providing executive-level administrative support is preferred.

GYROstream’s Company Values:

We serve

Serve others as you expect to be served. We believe in serving our artists and customers to the very best of our abilities. Our artists, labels and their musical journey is at the centre of everything we do and we are constantly putting ourselves in our customers shoes. In fact, we are our own customer so this is never too difficult!

We are one team

We recognise that it will take all of us, working together at 100% to achieve our vision. We know that the strongest teams foster diverse personalities, talents and skills and we believe in using our experience to help others achieve their best. We treat our co-workers with honesty, transparency and respect in all situations.

We celebrate creativity

We work in a creative industry which inspires creativity in our work. We are passionate about music and strive to create a culture that celebrates and supports the artistry and creativity of its artists and employees. We are inspired by our artists and we want to inspire them.

We invent and strive for excellence

We’re always looking for a better way to get the job done and reach our next goal. We challenge prevailing assumptions and suggest better approaches with solutions-oriented thinking. We aren’t stopped by roadblocks rather we think, shift and invent practical solutions. We act with ambition and aspire to continuously learn, grow and strive for excellence. We set ambitious goals and throw everything into achieving them. We celebrate our wins and recognise that through our collective contributions we can share in the value we create.

About GYROstream

GYROstream is the leading independent and Australian-owned digital music distribution and artist services company. A customer-focused distribution experience with premium support as its core offering, the company now has offices in Australia, USA, UK, Brazil, Philippines and India.

GYROstream offers a range of features and additional artist services including royalty payment splits, publishing administration via GYROpublishing, A&R referral remuneration tools, publicity through GYROpr and digital marketing through GYROdigital. Through its white-label distribution platform, DistroDirect and upstream programs such as GROUP SPEED, GYROgold and GYROrecords, GYROstream is achieving recognition and success for independent artists and labels on a global scale.

GYRO = GET YOUR RECORD OUT

www.gyrostream.com

Please apply via Swag App with a CV and cover letter outlining how you would be a good fit for the position and company values.