Accounts Payable Officer

ACCOUNTS PAYABLE OFFICER

Situated in the heart of the Sydney CBD with unparalleled views of the Botanic Gardens, and the Harbour, this elegant and historic Private Club has 2,300 members. It provides accommodation, food & beverage, social and cultural activities for members and their guests.

About the role

Reporting to the Financial Controller, the purpose of the Accounts Payable Officer is to assist with all aspects of the Accounts Payable functions and provide support to the wider finance team of 3 when needed. You'll have the opportunity to learn and develop skills outside the Accounts Payable function which will help improve and drive your accounting skill set. This will be a permanent opportunity which requires candidates to work 5 days a week, Monday to Friday, on-site at the Club.

The Responsibilities
 

• Monitor Accounts Payable inbox - Enter all invoices into NorthStar software or forward all emails to relevant department heads for authorisation.
• Data entry of all Accounts Payable invoices (food, beverage and general) and member refunds, processing, payment and filing.
• Liaise with suppliers on all outstanding queries.
• Liaise with Food & Beverage and other department staff on outstanding queries.
• Liaise with accounting / CRM software provider NorthStar on all finance-related NorthStar issues.
• Liaise with external IT firm First Focus on all finance-related IT  issues.
• Assist with member account enquiries. 
• Prepare weekly payment run for all invoices due.
• Process payments and download bank files from NorthStar for uploading to the bank.
• Send remittance notices for all paid invoices.
• Monthly credit card transactions processed in NorthStar – liaise with the department heads to collate all receipts for corporate credit card. Prepare and post monthly journal.
• Monthly Petty Cash transaction journal and prepare Petty Cash Cheque.
• Assist with ad hoc projects as required.

The successful applicant will have 

• Demonstrated experience in end-to-end Accounts Payable functions.
• Excellent attention to detail with the ability to produce high quality work.
• Competent computer skills including Intermediate Excel skills.
• Excellent communication (both written and verbal) and interpersonal skills.
• Demonstrates a customer-focused mindset.

If you believe that you are suited to the above position, please apply as soon as possible.

Chef-prepared lunches are provided to staff onsite.

Please note that only shortlisted candidates with full working rights in Australia will be contacted.