Admin Assistant - General

Epsom Primary School is located on the outskirts of Bendigo in a rapidly growing community. The school is situated in the heart of Epsom and is walking distance to the local shopping facilities and train station. The school grounds connect directly with the local Bendigo Bike Track and runs adjacent to the Bendigo Creek.

The school¿s infrastructure was rebuilt in 2018 and provides a range of outdoor areas including natural play space. In 2024, the school will be operating with 21 classrooms and an enrolment of 460 students.

We are a culturally diverse and inclusive school community. At Epsom, we have proud academic tradition and maximise every learning opportunity to shape our students' future through high quality, values-enriched teaching, and learning.  We aim to nurture our students so that they become resilient, compassionate, adaptable and well-informed members of their community through the school¿s STAR Values of `Strive for Excellence, Take Pride, Act Responsibly and Respect our Community.

Every person involved in Epsom Primary School has a responsibility to understand the important and specific role he/she plays individually and collectively to ensure that the wellbeing and safety of all children and young people is at the forefront of all they do and every decision they make. Parents and teachers are genuine partners in the learning process, ensuring students value and pursue knowledge and strive to achieve their best. Students are also encouraged to be considerate and supportive of others.

The school attracts and retains an experienced, caring, and innovative staff. Our teachers work to provide a range of high-quality learning opportunities to stimulate and challenge the individual needs and talents of their students. Climate is an integral priority of all staff, and we pride ourselves on the collaborative partnerships, team spirit and inclusive, vibrant culture that is apparent as soon as you walk through the door.

Our teachers work in professional learning teams to cooperatively plan, implement, and assess a robust learning program that is aligned and assessed biannually against the Victorian Curriculum. Teachers evaluate, prioritise, plan, implement and monitor student learning and teacher practice through structured, rigorous, and regular Professional Learning Communities.  Our aim is to develop students who are confident, self-motivated and demonstrate exemplary skills in literacy and numeracy. We work to enhance teacher expertise that is underpinned by evidenced based principles of instruction, pedagogy, and our instructional model. The science of language and reading informs our learning and curriculum design for our literacy programs across the school. The `big ideas in number¿ provides a strong foundation in numeracy for all students and has been influenced of late, through professional development with Michael Ymer and George Booker¿s theory of practice.

The learning program is supported through the Tutoring Learning Initiative and Reading Intervention, to help ensure that all students¿ individual learning needs are met. Dedicated coaching from Leading Teachers will be in operation throughout the school in 2024 to continue to boost and support academic performance.

Our specialist programs support classroom learning and the development of individual capabilities, these include PE, AUSLAN, Performing Arts and Visual Art as well as a variety of `Clubs¿ that nurture individual talent and interest. Student voice is a pivotal part of whole school management, and we are proud of our student leadership program that includes School Captains, House Captains, Junior School Councillors and Young Aboriginal Leaders.

SC1  Demonstrated capacity to perform duties consistent with established guidelines and frameworks, including coordinating and supporting others in respect to specific work functions relevant to the role.

SC2  Demonstrated capacity to work and collaborate with others in a team environment.

SC3  Demonstrated capacity to communicate effectively in a team environment, including high level oral and written communication skills.

SC4  Possess the technical knowledge and expertise relevant to the position.

SC5  Demonstrated capacity to provide advice and support to management and other school staff in respect to the work area.

SC6  A commitment to professional learning and growth for both self and others.

This position will involve the following duties:

• ·         General office position, including front counter and reception and telephone enquiries.  Assistance to the community, students, and staff with general day to day enquiries.

• ·         Administration of first aid during class time to students (First aid qualifications would be an advantage however training can be provided).  Coordination of First Aid plans, including asthma, anaphylaxis and allergies associated with enrolment and including medication permissions.

• ·         Knowledge of the Department¿s school administration system (Cases 21) and Compass would be an advantage however training can be provided.   Working within the school administration systems (Cases 21 and Compass) will form a major part of this position.  Adding of chronicles within compass and providing parents with logons or general compass enquiries.  Entering compass events for excursions and ensuring all permissions have been obtained including distribution and maintenance of first aid supplies and excursion first aid bags.

• ·         Purchasing of office materials and supplies when needed.

• ·         Newsletter coordination and publication and coordination of mail and parcel deliveries.  Filing and storage of school data and documents.

• ·         Assisting in the enrolment and exit process, coordination of data and document requirements as per the Department¿s guidelines.

• ·         Any other office duties as directed by the Principal and Business Manager within the scope of Education Support Range 1 Level 2.

• ·         General assistance within the office administration area and team.

• Provide routine clerical or other administrative support responsibilities including general telephone, front office enquiries, mail deliveries, assisting with stock control, supporting organisation of meetings, receiving and initial processing of standard paperwork.
• Maintain, enter and retrieve data from the schools IT systems, such as the school's records system, including computerised student, staff and school records.
• Maintain and update office records, enrolment data, diary records, and basic written records.
• Support or coordinate the preparation of standard routine internal and external communication according to school procedures (e.g. form letters, newsletters)
• Source basic data or factual information from given sources to support school administrative functions, e.g. books, reports, manuals, catalogues, tables, forms, etc.
• In consultation with the principal and business manager determine and manage work priorities within the school office.
• Develop and implement strategies to ensure effective administration procedures.
• Manage client reception and office operations.
• Liaise with school staff in regard to support requirements.
• Supports the first aid facilities and assists in delivering first aid to students.

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.

The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces. It is our policy to provide reasonable adjustments for persons with a disability (see Workplace adjustment guidelines).

Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islanders from the Koorie Outcomes Division (KOD) via *******@education.vic.gov.au

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:

 https://www2.education.vic.gov.au/pal/child-safe-standards/policy

The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:

 https://www2.education.vic.gov.au/pal/values-department-vps-school-employees/overview

• All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
• Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
• A probationary period may apply during the first year of employment and induction and support programs provided.
• Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx

• All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
• Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
• A probationary period may apply during the first year of employment and induction and support programs provided.
• Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx
• Working with children check (WWCC) (employment category) or willingness to obtain one.