Admin Assistant

Seeking an experienced Administration Officer (Accounting) preferably from the Accounting/Finance industry with ASIC Compliance experience for a boutique accounting firm in North Adelaide.

ABOUT THE ROLE
The Administration/ASIC Compliance Officer will be responsible for ASIC Compliance and delivering high-level administrative support to the accountants & directors.

Key responsibilities include:
 

• Efficiently manage day-to-day office administrative tasks.
• Undertake administrative projects under the guidance of Directors and Tax Managers.
• Provide project-based support as necessary.
• Specific administrative tasks include, but are not limited to:
• Answering phones, directing and screening calls, client liaison.
• Taking payments over the phone using EFTPOS Terminal.
• Monitoring admin inbox.
• Raising invoices and preparation of correspondence as directed by accountants.
• Accountancy Insurance Manager
• Preparation of Corporate Secretarial work, including company statements and changes to corporate details as directed, using BGL/CAS360, ASIC Connect, ASIC Edge.
• Following up and lodgement of ASIC documentation.
• Database management, including adding new clients/entities and updating contact details.
• Setting up new entities as directed, including ATO registrations, ABR updates, and cancellations.
• Maintenance of Business Names
• Stationery maintenance including ordering.
• General office admin and reception tasks; including greeting internal and external clients, maintaining general filing system and general cleaning
• Provide high level administrative support to clients and staff at the firm; including calendar management, meeting coordination, document preparation and records management 
• Generate invoices and process payments
• Typing letters and correspondence
• Collating of  tax work as prepared by accountants
• Scanning of paper files, electronic and paper filing
• Other tasks as required

Skills & Experience

• Excellent communication and interpersonal skills, ability to listen and communicate effectively with clients and staff
• High level attention to detail
• Experience with MYOB, BGL, ATO Portal, preferred but not essential
• Ability to maintain high level of confidentiality and a high standard of professionalism
• Able to work autonomously and in a team
• Take direction from senior admin
• Proficiency with Microsoft Office Suite
• Maintain a high standard of personal presentation
• Display a willingness to learn and show initiative
• Ability to multi task with high attention to detail
• Positive attitude and able to work with a small team