Admin Support Officer - Post Graduate & Specialist Education

At Ambulance Victoria (AV) we are proud to share our commitment to save and improve lives by providing outstanding care for our patients. It is our promise to every patient, and it sits at the heart of everything we do. No matter what corporate or support role you play in delivering our critical services to Victorians, you join a team dedicated to bringing our vision of ‘Outstanding emergency health care every time' to life.We are seeking an experienced professional to provide high level administrative support to the Manager Post Graduate & Specialist Education programs and team. This is a fixed term (until April 2025), full time position currently based at our South Melbourne Business Centre with WFH/Hybrid options available.About the roleReporting to the Post Graduate & Specialist Programs Lead, responsibilities of this position include, but are not limited to:

• Provide high level administration support and assistance to the Post Graduate and Specialist Education Lead and team, including coordinating information, preparing presentations and documentation, and preparing communications and reports as requested
• Maintain an effective and efficient filing system in consultation with AV central records to ensure all information is centrally recorded in Content Manager, stored confidentially and readily accessible
• Assist the Operational Capability Post Graduate and Specialist Lead and team and others as directed, with administrative and secretarial support
• Contribute to continuous improvement of business processes and systems to ensure effective operation and delivery of outcomes, including the development of effective procedures and policies
• Foster constructive and effective working relationships within the Post Graduate and Specialist Education programs, across the organisation, and with external providers

About youTo be considered for this position you will possess:

• Demonstrated experience and expertise in providing secretarial and administrative support within a large organisation or department
• Proven time management skills and autonomy
• Proven experience in using computerised financial and management information systems, word processing and spread sheeting applications including intermediate to advanced computer and keyboard skills
• Proficiency of Microsoft Office suite applications including Outlook, PowerPoint, Word, Excel (for Excel intermediate skills as a minimum) and familiarity with the Internet applications.
• Strong interpersonal skills to communicate with both internal and external stakeholders
• Capacity to perform role autonomously and on occasions making informed decisions Prior to escalation or when required

Working at AVAs a valued member of AV you will enjoy a professional working environment that recognises the importance of work/life balance. We offer salary packaging options, generous personal leave entitlements, accrued days off for full time roles, and other benefits including free on-site parking.We believe our people are our greatest resource and the sustainability of our workforce depends on how well we utilise our people's skills and abilities and whether our staffing reflects the diversity of the Victorian community. If you are ready to be an integral part in bringing our values of Care, Accountable, Respect and Excellence to life at AV, we want to hear from you!Successful applicants will need to have received the mandated COVID-19 vaccinations and be willing to complete pre-employment screening including references, misconduct and Police Checks.By applying for this position with Ambulance Victoria, you agree to undertake an assessment of any Secondary Employment or outside interests, in line with AV's Secondary Employment procedure. This is required to ensure there is no perceived or actual conflict of interest for AV should you be successful and commence in the role.This position is graded at Administration Band 3 under the Ambulance Victoria Enterprise Agreement 2020.Hybrid working options are available however it is essential that the successful applicant maintains a presence at our South Melbourne Business Centre.The Position Description for this role can be found at the AV Careers website .How to applyYour application will form an integral part of the selection process and should be of a high quality including:

• Cover letter outlining your experience and interest in the position
• Current Resume
• Separate document addressing the selection criteria (detailed under ‘Key Selection Criteria' in the position description)

Applications must be submitted by 11.59pm on Sunday 14 April 2024 by clicking ‘apply'. Applications must be submitted via the AV Careers website to be considered. Emailed applications will not be accepted.Refer to the ‘Applying for a position with Ambulance Victoria' document for further information. For any queries, please email or contact us on 03 9840 3653.At all levels of our organisation, a diverse and inclusive workforce allows us to deliver Best Care to the Victorian community, and helps create a healthier, more productive workplace for our people.