AddressWe require an experienced Administration Assistant / Receptionist to commence immediately working the equivalent of 4 full days a week.
Salary is negotiable based on experience and the position would suit a person who can work independently and manage their time.
Location is South Perth and parking is provided
Responsibilities
- General office duties – including filing, scanning documents, banking of cheques, responding to clients' emails, writing various letters as required, receiving eftpos payments from clients and managing clients' documents in the office
- Managing the office reception desk – including answering phone calls, taking phone messages, booking appointments into accountant's calendars and meeting and greeting clients in a friendly and professional manner
- Collection of mail from the PO Box and office mail box and managing all outgoing mail correspondence to clients
- Maintaining the client database in MYOB Accountants Enterprise – adding new clients, updating clients addresses and contact details, lodging tax returns and printing reports.
- Printing/Emailing of clients' tax returns and financial statements as directed by accountants
- Managing the corporate registry of clients' companies – including updating addresses, directors and shareholders, payment reminders and other updates as required in CAS360
- Managing the accounts receivable of the practice – including sending reminders, making phone calls to clients regarding outstanding debts, recording payments received and reconciling the accounts receivable ledger
- Other general admin duties as required
Requirements
- At least 2 year previous experience in a similar administration and receptionist position
- Excellent verbal and written communication skills
- Good computer skills and experience with Microsoft Outlook, Excel & Word
- Strong multi-tasking and time management skills
- Excellent attention to detail and quality standards in all work performed
