AddressAbout Us
APD Engineering is a leading engineering consultancy with a dedicated focus on power systems engineering. We specialise in creating lasting design solutions for all areas of transmission, distribution, generation and carbon-neutral projects. With an international team of dedicated power system engineers spanning across numerous offices in Australia, New Zealand and Malaysia, we engineer future-ready projects that will help societies grow for generations to come.
We are seeking an experienced Administration Assistant/Receptionist to provide administrative support in our Perth office and to our locally based team. Please note this is a full-time permanent role.
To be successful in this role, you will be an experienced, self-motivated, proactive individual and present yourself at the highest corporate standard. Your organisational and problem-solving skills will be exceptional as you work independently in your role.
In this role, you will be required to:
- Provide comprehensive administrative support for office operations
- Manage reception including inbound and outbound calls and front of house client interactions
- Update and maintain records of company properties assets, IT equipment, office supplies, phones and credit cards
- Assist in procurement and expenditure requisition such as sourcing quotations, comparisons and obtaining approval for all procurement
- Manage office cleaners and liaise with building management office from time to time
- Monitor multiple inboxes and calendars simultaneously
- Complete basic project administration tasks including project reporting, monitoring and updating of systems
- Welcome new hires and guiding them through the onboarding process with ease and enthusiasm
- Coordinate travel arrangements for operational staff and management
- Organise catering and assist with the coordination of events
- Assist with general health and safety duties as required
- Manage office pantry supplies and restock when needed
- Carry out all other duties, instructions and ad-hoc tasks as may be assigned to you from time to time by immediate manager or superior
Skills and Experience:
- Min 3 years previous customer service experience will be highly regarded
- Full professional proficiency in English - as you will be dealing with our team members from Australia
- High level of attention to detail, good follow-up skills, problem solving skills and ability to work proactively
- Experience using Microsoft products (Excel, Word, Outlook, Teams, etc.)
- Excellent communication skills
- Excellent time management skills
- Excellent interpersonal skills and able to form good working relationships at all levels.
- Punctual with strong attendance history
- Energetic team player with a pleasant personality
- Professional phone etiquette
- Immaculate corporate presentation
- Ability to work confidently both as part of a team and autonomously
- Able to start work immediately will be advantageous
- Current Police Clearance Certificate or the ability to obtain one
What We Offer
- We invest and nurture your talent, enabling you to succeed and achieve your full potential
- Prestigious location with beautiful offices, offering amazing views at the heart of Perth CBD
- Office close to public transport, car parks, coffee shops and retail shops
- Regular office social club events
- Monthly office drinks
- Career development
- Supportive and fun office/team culture
