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SalaryCOMPANY OVERVIEW:
Founded in 1980 and based in Brisbane South, PET & PRODUCE specializes in animal care and pet supplies, serving a dedicated community of local animal owners. Our mission is to provide top-notch customer service, backed by our deep knowledge of animal care, to enhance the lives of pets and their owners.
We pride ourselves on our loyalty, exceptional customer service, and expertise in the field, aiming to be the go-to destination for pet owners in search of quality products and advice. Our target market includes animal owners looking for reliable, high-quality pet supplies and care products.
As we look to the future, PET & PRODUCE is committed to excelling in our offerings and expanding our reach, ensuring every pet and their owner has access to the best in animal care.
ABOUT THE ROLE:
We are excited to offer a flexible working arrangement for this role, allowing for partial remote work. The ideal candidate will be expected to commit to approximately 15-25 hours of work per week, offering the perfect balance for those seeking flexibility without sacrificing the opportunity to contribute significantly to our team.
The Administrative Assistant contributes to the professional and efficient operation of the company and is willing and able to take on any administrative task necessary to ensure the smooth running of internal and external operations.
The successful candidate will be comfortable working through a list of weekly administrative tasks independently while also being ready to adapt to changing priorities and take on new tasks as instructed.
They will have exceptional time management and organizational skills and an ability to prioritize tasks in order to meet a deadline.
Excellent interpersonal and communication skills will be essential when updating the Directors on task progress as well as communicating with external stakeholders and suppliers.
At times they will be the first point of contact for potential clients or suppliers so a polite and appropriate email and telephone manner is essential. They will also be required to deal with confidential client and employee information so they must demonstrate a level of professionalism and discretion at all times.
They will have experience working with financial software such as MYOB,Xero, and proficiency using Gmail, Excel, Word and Social Channels.
IN THIS ROLE YOU WILL BE RESPONSIBLE FOR:
Financial Admin Tasks:
● Using software MYOB to manage fortnightly pay-roll for all employees including Sick Pay and Annual Leave management
● Using software MYOB to ensure invoices and expenses are captured accurately
● Using software MYOB to pay supplier invoices, track project expenditure, and reconcile project budgets
● Managing company credit cards
● Reviewing supplier quotes and sourcing additional quotes for work materials
HR/ Team Admin Tasks:
● Updating and Filing all Employee contracts.
● Supporting with Recruitment e.g updates to job descriptions, posting job ads, screening applications for Directors to review
● Organizing team social events
● Sending company updates to employees
● Onboarding support for new team members e.g ensuring uniform is ordered and received, employee is set up in Xero, first-day is arranged and team informed.
● Supporting scheduling communication to ensure everyone knows which job they are required at each day
Marketing Admin Tasks:
● Collating project photos/ reminding the team to capture before and after shots
● Liaising with Directors and Photographers to have projects professionally shot upon completion
● Liaising with Graphic designer and copywriter to ensure the company website is kept up to date with new projects added
● Managing Award entries and submissions
● Supporting with ongoing competitor analysis and market research
● Supporting with content collation for regular social posts
General Admin Tasks:
● Establishing and maintaining excellent project filing on company dropbox to ensure all project documentation is easily accessible/ all email attachments are downloaded and saved.
● Monitoring the email account to ensure new enquiries are responded to promptly.
● Director’s diary management - assisting with scheduling meetings and appointments.
● On-going communication with the Directors to provide updates on task progress and receive new tasks.
● Organizing travel arrangements
● Research support
Employer questions
Your application will include the following questions:
How many years' experience do you have as an Administration Role?
How many years of payroll experience do you have?
Do you have experience using MYOB/ Xero / Marketing ?
For a faster response to your application, please call us at 07 35 555 911 or email your resume to office@glxess.com.
