AddressAbout Rootcontrollers And Hydrox Australia
Since its inception in 2000, Rootcontrollers Australia has led the way in delivering fast and efficient excavation services that forego traditional digging methods in favour of using high pressure water technology. Our team of professionals can provide superior quality excavation services for commercial, industrial, civic and residential clients across the Melbourne CBD and suburbs.
Hydro excavation is a state-of-the-art high pressure system offering, for the first time in Australia, the world’s best practice in non-destructive digging (NDD). We use the process for a range of services, including:
- Tree Root Investigation
- Tree Root Pruning (including selective root pruning)
- Tree Root Barriers
- Underground Service Location
- Hydro-amelioration (soil decompaction)
Our Administration & Office Support Role - Parental Leave Contract
This is an important role that needs the right person in both skillset and personality. The role sits at the centre of the business and requires a detail focus for a range of administrative tasks, an ability to build productive relationships with a range of stakeholders, and a good-natured flexibility to enjoy the variety that comes your way.
We are open to this being a casual or part-time contract that could suit a candidate that would like to work school hours over 5 days or a 3 or 4 day engagement. There is flexibility available for the right candidate.
Key Relationships & Focus
- Quickly build trusted relationships with the General Manager and Operations Manager to maintain smooth running of the business
- Able to engage with internal and external stakeholders to consistently produce the best outcomes in an efficient and professional manner
- Competent across a range of administrative tasks
- Able to work independently - at times being the only team member present in the office to deal with all enquiries
Tasks and Responsibilities
- Liase with management to ensure smooth daily operations
- Manage the admin email inbox and action items accordingly
- Triage invoices and forward to appropriate manager
- Answer office phone fielding full range of enquiries
- Accept deliveries for the business
- Log jobs into Aroflo from Operations email
- Data entry into Aroflo for daily reporting
- Create client reports for completed works, ready for issue
- Manage client job portals
- Manage staff timesheet and sign in clock - preparing weekly wage reporting for accounting
- Monthly reporting for completed Council works
- Manage invoices - aged receivables on a weekly basis
- Monitor plant registrations, toll items - Vicroads and Linkt
- Uniform orders & Inventory
- Office and Stationary supplies and orders
- Company social event planning - including Christmas party and end of year gifts for clients
Skills and Experience
- Previous experience in a similar multi-faceted admin support role
- Superior communication skills in-person, phone and via email.
- Proven ability to problem solve and calmly produce positive outcomes
- Highly developed attention to detail, to ensure accurate use of internal systems and processing of information.
- Previous experience with AroFLo or similar highly desirable
- Sound computer literacy including use of Microsoft Excel, Word
- Previous exposure to timesheet and payroll administration
- Ability to work independently and effectively manage time.
