Administration Officer (357384)

We encourage applications from Indigenous Australians, people living with disability, people from diverse cultural and linguistic backgrounds, mature age workers and LGBTIQA+ people.

The Department of Justice supports reasonable adjustment requests in any stage of the assessment process to remove barriers and facilitate full participation in all aspects of employment for applicants with disability. If you have individual requirements that need to be accommodated in order to participate in an interview or recruitment activity, please inform the contact listed at the end of this vacancy.

We are a diverse and inclusive workplace and understand the importance of flexible working arrangements.  Talk to us about how this could work for you.

Fixed term for 2 (two) years

Duties

• Undertake a wide range of clerical and administrative duties to support the efficient and effective delivery of services for Abuse in Care and other matters, including:
•  typing correspondence
• opening and closing files
• archiving files
• coordinating video links
• assisting witnesses to complete witness statements witnessed by Justices of the Peace
• making medical appointments
• filling in draft forms (Medicare, Centrelink and others)
• binding documents
• Undertake transcription services for Legal Practitioners with a high level of speed and accuracy.
• Update and maintain the legal practice database, Visual Files, and use database tools to prepare documents.
• Co-ordinate the briefing of witnesses and their attendance at court.  
• Compile, vet, and file documents such as Court books with the Court and arrange service.
• Prepare reports on the status of Abuse in Care files.
• Work collaboratively as part of a team including providing support and guidance to administrative assistant positions.
• Ensure timely and accurate saving of data. 

• A Current Tasmanian Registration to Work with Vulnerable People (Registration Status – Employment).

The Head of State Service has determined that the person nominated for this vacancy is to satisfy a pre-employment check before taking up the appointment, promotion or transfer.

The following checks are to be conducted:

1. Pre-employment checks

• Arson and fire setting
• Violent crimes and crimes against the person
• Sex-related offences
• Drug and alcohol related offences
• Crimes involving dishonesty
• Crimes involving deception
• Making false declarations
• Malicious damage and destruction to property
• Serious traffic offences
• Crimes against public order or relating to the Administration of Law and Justice
• Crimes against Executive or the Legislative Power
• Crimes involving Conspiracy

2. Disciplinary action in previous employment.

3. Identification check.

• Certificate III or IV in Business Administration or Business (Legal Services).          
• Current drivers licence.

 Statement of Duties (357384) Administration Officer.docx

 Statement of Duties (357384) Administration Officer.pdf

 About the Department of Justice (Crown Law - Office of the Crown Solicitor).DOCX

 About the Department of Justice (Crown Law - Office of the Crown Solicitor).pdf

 Information for Applicants (DOJ) Short Form Application.docx

 Information for Applicants (DOJ) Short Form Application.pdf

 FAQs Short Form Application.docx

 FAQs Short Form Application.pdf

To apply, please provide a Short Form Application which is a 1-2 page covering letter outlining your experience, skills and knowledge as they relate to the Statement of Duties, and a copy of your current Resumé/CV.  We do not require a separate statement addressing the selection criteria.

Please note if you submit the details of your referees with your application the Selection Panel may contact them without notifying you.

Please apply online by clicking the 'Apply Now' button.

Refer to the 'Information for Applicants (DOJ)' document for further information.  Please note, attachments must be in Microsoft Word or PDF format.

If you are unable to submit your application online, please contact the Department of Justice Recruitment Team on (03) 6165 4***.

Anne-Maree Emmerton
Senior Executive Officer
Email: ***************@justice.tas.gov.au 
Phone: (03) 6165 3*** 

Organisational Development and Design Team
(03) 6165 7***