Address- Participate in the development, implementation and evaluation of efficient and effective work systems.
- Perform data entry and enquiry functions on database programs.
- Examine incoming correspondence to determine action.
- Distribute and register incoming and outgoing correspondence.
- Undertake general administrative duties as requested supporting management including diary management, organising meeting rooms and teleconferences, minute taking, word processing and spreadsheets, answering telephone enquiries, photocopying and faxing.
- Book travel including accommodation, car hire and flights.
- Provide advice on general administration aspects of the area operations.
- Designate cost codes and arrange approval of invoices.
- Liaise with officers at all levels within both public and private sectors in relation to the office activities.
- Manage own work-flow by negotiating and confirming work priorities for work completion in consideration of the needs of other officers.
- Efficient time management skills and the ability to prioritise tasks as demands arise and with competing priorities.
- Ensure the security of files and appropriate access to the files by relevant staff and approved external agencies.
- Ensure the confidentiality of all documentation handled and maintain a secure filing system.
- Process professional and personal visitor bookings for the centre.
- Provide information about visitor booking processes and answer queries on the day of the visit.
- Accounts receivable and accounts payable functions in SAP.
- Support stock control functions (MYOB).
- Undertake procurement and financial processing duties requiring financial reporting, purchase orders, corporate card reconciliation, monitoring of transactions and conduct banking as required.
- Control and maintain all monies receipted for prisoner trust funds, prepare necessary documentation for banking of same, including attending to any general enquiries regarding prisoners' trust monies.
- Check and compile weekly prisoner remuneration payments, including the correct payment of the amenities allowance and board and lodging where applicable.
- Prepare discharge documentation relating to any trust monies held, including travel arrangements for prisoners.
- Prepare documentation for valuables and monies for prisoner's transfer, monthly reconciliations and disposal of prisoners' unclaimed cash and valuables.
- Undertake the IT system administrator role providing centre support for the phone and computer systems.
- Provide administration for asset and fleet management.
Applications to remain current for 12 months.
Job Ad Reference: QLD/563336/24
Closing Date: Thursday, 23rd May 2024
