AddressHDB Town Planning and Design is a long-established consultancy specialising in town planning, urban design, and engineering. With a strong focus in the Hunter Region, we work across multiple sectors (residential, industrial, extractive industry, educational establishments, and seniors living) to help deliver high-quality outcomes for our clients.
We are looking for a motivated Front Line Administration Office who can support our team to deliver on our vision of providing a comprehensive development and planning service with professionalism and integrity. This role will report to the Business Support Co-Ordinator.
This position is for 17.5 hours a week, spread over five days a week. A morning shift is preferred, however start times are flexible to accommodate for school drop offs etc.
The ideal candidate will have a positive can-do attitude, enjoy variety in their work, and is looking for a long-term role. They should be well-organised, enjoy working in a team environment, and be committed to delivering for our clients.
The Administration Officer plays a critical role in supporting our team to deliver projects.
The role will require the successful candidate to:
- Possess proven experience in record and administrative office management systems.
- Have the capacity to initiate, perform independently, and participate as an active team member.
- Show an innovative approach to implementing administrative systems supported by methodical planning skills.
- Ensure the front of house area and the general office is well presented and all guests are greeted in a friendly, courteous and professional manner.
- Provide administrative assistance to the Director, including managing their calendar and organising meetings.
- General office duties.
Successful candidates will:
- Have highly effective communication negotiation and interpersonal skills.
- Be proactive, cooperative, friendly and have a professional attitude.
- Be technically confident and competent in the use of Office 365, Adobe, and social media applications.
- Have a willingness to learn.
- Exhibit a polite, clear, articulate and professional phone manner.
- Be punctual and reliable.
- Have an ability to work under pressure at times.
- Possess superior written and verbal communication skills.
- Have strong organisational skills with the ability to multitask.
- Have exceptional attention to detail.
- Possess professionalism and confidentiality.
Desirable Experience:
- Experience with Total Synergy or other cloud-based data management systems.
- An understanding of the Development Application process.
- Experience in a customer service role.
If this excites you, we would like to hear from you.
In return, we offer:
- Remuneration package commensurate with qualifications and experience.
- A supportive team environment.
- Flexible work arrangements.
- Opportunities to learn and develop.
Please apply via SEEK’s application portal, the closing date for applications is 20 July 2024.
