Administration Officer

Exciting New Role- Permanent, Full-time, Herston | Provide administrative support to the Mental Health Act Administration Team within the Office of the Chief Psychiatrist
Job details Position status Permanent
Position type Flexible full-time
Occupational group Administration
Classification AO3
Workplace Location Brisbane - North
Job ad reference QLD/CEQ551098
Closing date 25-Mar-2024
Yearly salary
Fortnightly salary
Total remuneration
Salary Other
Job duration
Contact person Barbara Baumgartner
Contact details (07) 3837 5989
Access the
The role
This role involves comprehensive administration duties integral to supporting the effective implementation of the Mental Health Act 2016 and Mental Health Act Administration Team. Responsibilities include managing mail, word processing, formatting, and coordinating stationary orders, photocopying, filing, and other essential tasks. You will create and maintain accurate files, including spreadsheets in SharePoint, and efficiently handle the archiving and off-site storage of hard copy records. This role requires meticulous data entry of consumer records and Mental Health Act 2016 status in the Consumer Integrated Mental Health and Addiction Application (CIMHA). Collaborating with authorized mental health services and other government agencies, the officer will engage in data review and management processes related to Mental Health Act 2016, encompassing data cleansing and Court 20 processes.
The role extends to organizing, preparing, and distributing meeting agendas, sourcing venues and facilities, managing equipment, ensuring confidential recording, minute-taking, and minute distribution. Exercise of judgment is crucial for immediate problem-solving in situations without precedents or defined procedures. Furthermore, you will prepare and maintain Human Resources documents, including forms for absences, leave requests, and professional development. Additionally, the role involves diary management, email management, and other administrative tasks for senior staff, including organizing travel arrangements upon request.
The successful person
To excel in this position, it is essential to possess familiarity with the Mental Health Act 2016 and its corresponding administrative procedures, or the capacity to swiftly acquire such knowledge. Additionally, a practical understanding of office protocols and advanced administrative skills is required, with a preference for familiarity with current systems like the Consumer Integrated Mental Health Application (CIMHA), Electronic Document and Records Management System (eDRMS), and Microsoft SharePoint.
Furthermore, the successful candidate should demonstrate the ability to efficiently manage and prioritize their workloads, adapting to shifting priorities and business requirements. Intermediate computer skills are necessary, including proficiency in utilizing office software packages such as Microsoft Word, Microsoft Excel, and database applications.
About us
The Department of Health is responsible for the overall management of the public health system in Queensland. We are an organisation that strongly believes in the need to work with people who value the goals of our organisation and who will thrive in our workplace. Working at the Department of Health is about making a difference.
The Clinical Excellence Division (CED) mission is to partner with health services, clinicians and consumers to drive measurable improvement in patient care through continual pursuit of excellence.
CED is committed to a client-first approach. Through building strong relationships and understanding the needs and aspirations of our clients, we are best able to achieve our mission.
Benefits

• A fast-paced, challenging and supportive environment
• Competitive salary + generous superannuation and leave loading.
• Flexible working arrangements
• Diverse work culture
• Career training and development

How to apply
To apply for this opportunity:

• Please submit your resume (including the details of two referees), and
• A cover letter (maximum 2 pages) outlining your skills and experience relevant for this role.

Further information
We are committed to building inclusive cultures in the Queensland public sector that respect and promote and .
Applications will remain current for a period of up to 12 months and may be considered for other vacancies which may include an alternative employment basis (temporary; full time or part time).
Documents
Before applying for this vacancy please ensure you read the documents below.
Role Description
Application Kit